The meeting of the South Bay Community Association (SBCA) Board of Directors was held at the Bay Club on the above date. Directors present were: Joe Kelly, Dan Meade, Tom McCay, Sharon Walker, and Chris Whitehurst. Ken Snider and Lee Springgate were absent.
Dan Meade called the meeting to order at 9:00 AM. A quorum
was present.
•Prior Meeting
Minutes:
MSP to approve the
February meeting minutes. (All
ayes)
•Financial
Report:
Chris Whitehurst reported the financial highlights for January, showing the Total Current Assets for the month to be $395,399.62 and Total Assets to be $609,871.39, with an increase of $22,090.62 over last year’s Total Assets. The Income Statement for January showed total revenues of $80,458.63 and Total Operating Expenses of $35,944.03, with a Net Operating Surplus of $72,816.22 for the current fiscal year. The Maintenance reserve is $172,879.87 and the Renovation Fund is $117,564.13. The final payment on the shop lights was $1,867.19.
MSP to accept the Financial Report for January, 2009. (All ayes)
•Correspondence:
As a result of the February 3 Executive Session meeting of the Board, a letter
was sent to the SBCA member in question. A March 6 letter was received from
Garry and Patti Settle regarding pool and weight room facility use. Separate
March 5 letters were received from Marianne Barber and Douglas L. Barber
regarding the same issue. Dan Meade received an email from Randall Shelley
supporting Douglas Barber’s position.
It was
noted that the Communications binder has been missing from the Bay Club office
since before the February SBCA meeting.
Old
Business
•Members and Guests Defined:
Tom McCay moved to amend the “Membership Cards and Guest Passes” section in the
Bay Club General Rules and Information to read: “Members’ guests are always
welcome in the Bay Club, but must be accompanied by and signed in by the member.
A guest is defined as an immediate family member, or an unrelated person or
individual(s) who is(are) residing overnight in the member’s home. In instances
where the member will be away for one week or longer and, when friends or family
will be staying in the member’s home, the member will submit a written note to
the Club giving the name(s) of the(those) guest(s) for whom the member is
requesting Club privileges, and a waiver will be filled out and deposited with
the Club.”
MSP to
amend the policy.
(All
ayes)
•Correspondence Policy:
Joe Kelly moved to adopt the following Communication Policy: “The SBCA board
meets at 9AM on the first Friday of the month at the Bay Club. SBCA members may
make comments or ask questions during the Community Input or Comment sections of
the meeting. Further, members are encouraged to participate in all discussions.
Members who have questions about the meaning of or interpretation of rules and
regulations, or who have complaints about any aspect of the functioning of the
SBCA, can submit a hard copy of their inquiry to the SBCA Board in care of the
Bay Club.”
MSP to
adopt the policy.
(All
ayes)
New Business
Chris Whitehurst moved to rescind the Port Ludlow South Bay Club Rules document and replace it with the Policy and Procedures document.
MSP to incorporate the Policy and Procedures document. (All ayes)
Chris Whitehurst moved to amend the Policy and Procedures
document as it pertains to the pool to read: “Persons with hypertension, heart
conditions, or other health conersn, and those persons taking prescribed
medications, should consult a physician before undertaking any strenuous
physical activity, including use of the swimming pool. The manager of the Bay
Club shall determine temperature settings. If you have heart or respiratory
conditions, high water temperature in the spa may cause increased stress. Please
check with your physician.”
Tom McCay moved that he be allowed to create a committee of five to seven community members to explore the possibility of joining the Port Ludlow Drainage District.
MSP to
allow Tom McCay to form the committee.
(All ayes)
The Bay Club at 9:00AM
Joe Kelly
Secretary, SBCA
The above minutes follow Robert’s Rules of Order. See the Port Ludlow Voice for general comments and opinions from this meeting.
Financial Reports January 2009 Income Stmt. Bal. Sheet