BAYVIEW VILLAGE ASSOCIATION
BOARD OF DIRECTORS MEETING, FEBRUARY 13, 2006
The President called the meeting to order at 9:00 AM.
Introduction of Board Members and Guests: President, Nancy Kragh; Vice President, Bob Azen; Treasurer, Sherry Robinson; Secretary, Bob Retke.
Guests in attendance: Mary Retke, Bob Skodis, Rick Rozzell, Mickey Patterson, Raydean Patterson, Tom McCay, Carol Franznick
Minutes of the January 6, 2006, Board of Directors meeting were approved as presented.
OFFICER'S REPORTS
President Nancy Kragh.
Vice President Bob Azen's Report is attached.
Bob's Report for the Landscaping Committee includes a reference to plantings on the hill below the Hallock home at the foot of Martingale. Nancy suggested that the Hillside Committee, with the help of suggestions of other interested persons, decide upon a recommendation for the plantings and report back at the next meeting.
With respect to the report for the Architectural Review Committee Bob indicated that he would be getting further information and bids relating to driveway repairs for presentation at a later meeting. Nancy requested that Bob solicit information from potential contractors with respect to the cost and durability of their proposed repairs and any risks relating to deferring repairs for a year or more. Bob believes that the repairs to Mrs. Hallock's corner molding damage (and similar damage to Bernie Kestler's fence) will be covered by BestScape.
Bob noted that there is renewed discussion of alder removal at the base of the Windrose slope. He will enlist the help of several persons to assemble data on possible replacement plants and budgeting for future alder removal.
Bob has reviewed the current landscape contract, which he finds generally sound, and expects to use it as his model with few, if any, changes for the next contract and RFP.
Bob observed that Harriet Journey requested a planting in the nature of a hedge to replace an earlier laurel hedge near her property. This matter is subject to further consideration.
Treasurer Sherry Robinson's Report is attached.
Sherry reported that our Operating Balance is $27, 365. Our Liquid Reserve is $4, 673. Our Reserve Fund Balance is $41, 229.
Secretary Bob Retke's Report is attached.
COMMITTEE REPORTS
There were no committee reports.
OLD BUSINESS
Village Unification
Nancy reported that the homeowners who did not sign voluntary unification forms have retained attorney Richard Shattuck. They are not challenging the declaration. They will instead enter into a stipulated judgment agreeing to the declaration. Our attorney has suggested that the stipulated judgment would be better for the Village than a default judgment. A motion was presented and approved that the Board seek a clarification of attorney Broughton's advice before we act on his suggestion.
Secure Mailboxes
Sherry Robinson indicated that some research has been done on the topic of locking mailboxes and that further study of the matter is underway.
Fee schedule for late quarterly dues payment
Sherry indicated she would have a proposal at the next meeting.
NEW BUSINESS
K. Carlton
A letter has been received from Kathryn Carlton concerning drainage problems at her property. The issue was discussed at length. Action on her request for Association assistance is resolving the problem is deferred pending study of the Association's legal responsibility. Mrs. Carlton is encouraged to submit further argument to the Board. Carol Franznick has volunteered to assist Mrs. Carlton and to encourage her appearance at a future Board meeting.
PLVC Meetings
Tom McCay spoke about PLVC meetings. He suggested that a Board member or members attend each PLVC meting.
Bayview Meeting Annual Meeting
The Annual Meeting date is set for June 29, 2006 from 3:00 to 5:00 PM followed by a pot luck dinner.
The meeting was adjourned at 10:40 AM.
Next Board meeting: March 13, 2006, 9:00 AM at the Bay Club.
Respectfully submitted:
______________________________________ _______________________________
Bob Retke, Secretary Nancy Kragh, President