BAYVIEW VILLAGE ASSOCIATION
BOARD OF DIRECTORS MEETING, APRIL 10, 2006
The President called the meeting to order at 9:00 AM.
Introduction of Board Members and Guests:
Present: President, Nancy Kragh; Vice President, Bob Azen; Secretary, Robert Retke
Absent: Treasurer, Sherry Robinson
Guests in attendance: Mary Retke, Raydean Patterson, Rick Rozzell, Alan Thompson, Robert Skodis
Minutes of the March 13, 2006, Board of Directors meeting were approved as presented.
OFFICER'S REPORTS
President's Report
Nancy urged the Board members to attend the upcoming SBCA meetings re Bay Club expansion plans.
Vice President Bob Azen's Reports are attached.
Bob's Reports for the Architectural & Landscaping Committees include:
1. Permits: BV ARC # 06-020 England/Super-Landscape Revision/Maintenance Replant flower bed in front of the outer fence.
2. Periodic Cleaning of the Concrete Driveways:
A motion was presented and adopted which provides that the Association will clean concrete driveways on the same schedule as the resurfacing of the asphalt driveways.
3. Driveway Repair: 121-171 Martingale. KPK Construction Inc. is currently working up a bid on patching the four small areas of broken asphalt.
A motion was presented and adopted to spend approximately $3000 for the repair.
4. Landscaping Contract Bid Proposals: Due 14 April 06. Expecting bids from Bestscape, Four Seasons and Yard Dogs.
5. Bestscape will be conducting the back flow checks, setting the time clocks and starting the irrigation system this month. Bob Azen has informed Bestscape that he expects weed control to be a priority for the landscapers in the next few weeks.
6. White Stakes
Bob Azen has a supply of white stakes which members may request for use at their homes. White stakes signal the landscapers that special instructions are applicable to the home at which the white stake is displayed.
7. Fence Repair at 120 Mariner
The section of fence near 120 Mariner Place which was blown over in the wind storm has been removed and discarded. Bob Azen and Bob Retke will examine the site to decide if the repair is safe and complete.
8. Trail Easement Issue Follow up
Bob Azen checked with Jefferson County about the need for an easement re the Trail Committee's request to create a path to Ludlow Bay Road that allows people to walk across our property to the trail. Bob learned that in about 1992 Jefferson County granted an easement to Pope Development and Olympic Resources for the water district. No further easements have been registered for our property since that time. It remains for the Board to decide if action should be taken to request an easement from Jefferson County.
9. Tree Cutting on Top Side
Bob Azen reported he had permitted alder cutting for view purposes. This was discussed with the SBCA ARC. Apparently, the company hired for the tree removal went beyond expectations. As a result, at least one homeowner on Top Side is negatively affected by the cutting. Bob will follow up with the homeowner.
The Treasurer's Report is attached.
Nancy reported that our Operating Balance is $21,129. Our Reserve Fund Balance is $46,011.
The Secretary had no report.
COMMITTEE REPORTS
Pond Committee
Alan Thompson reported that he had transmitted some Pond clearing cost estimates to Sherry. He reported that he had conversations with PLA representatives about brush cutting and cleanup around the pond. He will be speaking with Mr. Dorsey of PLA for permission for dumping dredging material on PLA property. He also contacted Leavitt Trucking re costs for cutting and dredging. He expects to have numbers in time for the budget making process.
OLD BUSINESS
Village Unification
Nancy reported that the Village's attorney, Bill Broughton will be filing a Request for Summary Judgment.
Alder Management Committee
This matter is on hold.
Windrose/Martingale Slope Plantings
Bob had compiled a list of about six possible plants which may be suitable. He wishes to check out these possibilities with knowledgeable gardeners. The option of replacing plants with grass was suggested to the Board.
Landscape Barking
Nancy indicated that barking on common areas only had been provided for as a separate line item in the past and expected it would be so maintained in the upcoming budget.
Secure Mailboxes
Nancy reported that Sherry has decided to present information at the Annual meeting in June. Mailboxes are not an Association responsibility. This would be a large project and very expensive. Individual homeowners can decide about the installation of secure mailboxes.
New timer boxes for irrigation system
Bob Azen has researched replacements for two defective timers. It appears that the new digital timers have vulnerabilities which may make them undesirable. Conventional boxes would probably cost about $200 each. Bob will forward this information to Sherry for budget making.
Cable/Internet Access Research Committee
Bob Azen indicated no action has been taken on this matter at this time.
NEW BUSINESS
1. Self addressed envelopes with quarterly statements
This topic has been informally discussed. Sherry may wish to make a formal motion regarding this matter at a future time.
2. Budget Making
Nancy expects that Sherry will prepare an outline budget within the next two weeks. Members of the Board should have that in hand prior to the May Board meeting so they are prepared to complete a budget at that time for submission to the membership at the Association's annual meeting in June. Board members may have items or data which it would be appropriate to forward to Sherry for her use in preparing her draft.
The meeting was adjourned at 10:10 AM.
Next Board meeting: May 8, 2006, 9:00 AM at the Bay Club.
Respectfully submitted:
______________________________________ _______________________________
Bob Retke, Secretary Nancy Kragh, President