BAYVIEW VILLAGE ASSOCIATION

BOARD OF DIRECTORS MEETING, JANUARY 9, 2006

The President called the meeting to order at 9:00 AM.

Introduction of Board Members and Guests:  President, Nancy Kragh; Vice President, Bob Azen; Treasurer, Sherry Robinson; Secretary, Bob Retke.

Guests in attendance: Mary Retke, Bob Skodis, Tony Loughran, Rick Rozzell, Ralph Stroy.

Minutes of the December 12, 2005 Board of Directors meeting were approved as presented.

OFFICER'S REPORTS

President Nancy Kragh.

Nancy reported that the Association's Christmas party at Nemo's was successful. 

There will be a Village presidents meeting on Tuesday at 2:00 at the Bay Club.  Anyone is welcome to attend.

Vice President Bob Azen's Report is attached.

Bob reported that there has been little permit activity during the last month.  Teal Lake residents, Bill and Luanna Cooke, requested a permit for the removal of a few alders on Bayview common property which have begun to obstruct their view.  The SBCA has issued the requested permit.

With regard to landscaping issues, the performance of Bestscape seems to have improved since our meeting with Alan Goff.  Goff's son, John, is working closely with Bob.  He and Bob have drawn up work schedules which produced daily, weekly and monthly calendars of Bestscape activities.

Bob has communicated with Rich Grimm of the SBCA.   The SBCA ARC is updating the  SBCA Design Standards.  Mr. Grimm would like input from Village ARC's.  Bob will report further on developments. 

Asphalt repairs are badly needed in a couple of locations.  We may need substantial repairs and drainage improvements at some locations, particularly on Martingale.

Treasurer Sherry Robinson's Report is attached.

Sherry reported that our current balance is $18,165.  Our December expenditures were $11,247.  Because of the season our water bill was one-third of previous bills.  Teal Lake has reimbursed us for pond maintenance expenses.  Our budget is where it should be for this date.  There was no cost to the Association as a result of the Christmas party.  Our cash reserve balance is $4673.  Our invested reserve is $36,347.  The total reserve balance, accordingly, is $41,020.

Secretary Bob Retke's Report is attached.

The PLVC website is current on our minutes at this time.

COMMITTEE REPORTS

There were no committee reports.

OLD BUSINESS

Village Unification

Nancy reported that the two non-signers have been served. They have twenty days in which to respond. She has reason to believe that they may choose not to contest the Village's complaint.  Bob Azen suggested that it would be cheaper for the Association if the non-signers, rather than simply defaulting, were at this time to sign declarations as the other owners have done.  Nancy would contact the two non-signers with this in mind.  Bob Azen stated that he would contact the two non-signers to obtain their signatures on declarations.

Secure Mailboxes

Sherry Robinson indicated that some research has been done on the topic of locking mailboxes and that further study of the matter is underway.

NEW BUSINESS

Alder Removal Committee

Nancy stated that an alder removal committee should be established.  Along the base of the hill below Windrose there are many alders which are about to begin obstructing views.  Bob Azen will chair the committee that will deal with this problem.  A general notice to Association members for volunteers to serve on that committee should go out.  The committee may need to develop a plan to remove the alders over a period of years and to replace them with lower-growing species.    But the committee should write its own charter for presentation to the Board.  It may be possible to develop this plan before adoption of our next budget.

New Board Member

Nancy and Bob Azen suggested that in view of Carol Franznick's departure from the Board the Board members should try to recruit a new member.  Bob suggested that he will be performing the duties of the landscape chairman and that the new member should be available for the duties of the ARC.

Landscape Contract Preparation

Nancy indicated that she would begin drafting new landscape contract proposals based on the current contract.  The Board will evaluate proposals. 

Irrigation System Maintenance and Upgrading

Nancy stated that based on the professional evaluation up to this time that it is clear that we could be making some relatively inexpensive hardware changes that would make our current system more efficient.  We will also need to do some planning for upgrading the system for the long term.  It is not easy to obtain professional consultants in this area.  Bob Azen will be addressing this problem and expects to enlist the help of Bob Burns.

The meeting was adjourned at 9:35 AM. 

Next Board meeting:  February 13, 2006, 9:00 AM at the Bay Club.

Respectfully submitted:

______________________________________             _______________________________

Bob Retke, Secretary                                                      Nancy Kragh, President