Post Office Box 65395
Port Ludlow, WA 98365
BOARD OF DIRECTORS MEETING
June 13, 2005
The President called the meeting to order at 9:02 AM.
In attendance: President Rick Rozzell; Vice President Bob Azen; Treasurer Nancy Kragh; Secretary, Jean Loughran; Landscape Chairman, Carol Franznick. Guests in attendance: Raydean Patterson, Margie Kirk, Bob Skodis, Alan D. Thompson, and Bob Retke.
Minutes of the May 9, 2005 Board of Director’s meeting were unanimously approved following a motion made by Bob Azen and seconded by Carol Franznick.
Officer’s Reports:
Vice President, Bob Azen.
Architectural Report – Bob Azen submitted a list of permits issued since the May Board meeting, plus a list of those pending SBCA approval (attached).
A letter from Anne Larkin (attached), requesting approval of fence painting at a cost of $108.30 was read and a motion by Bob Azen, seconded by Jean Loughran, to approve this bid was voted unanimously.
Five (5) cubic yards of gravel was was dumped on the path to the pond, thanks to Bernard Super.
Treasurer, Nancy Kragh submitted the financial report. On a motion made by Jean
Loughran, seconded by Carol Franznick, the report was approved as submitted.
Secretary, Jean Loughran had no report to present.
Landscape Chairman, Carol Franznick.
James and Pauline Krauseneck, 81 Windrose, submitted a scale drawing of plans
for their yard to be changed in the future. Bob Azen will give the ARC approval
and keep the drawing.
The recent barking of common grounds cost $2000. Requests were made from two Topside residents for personal gardens to have barking. Bob Azen will consult with them as this is not included in our current plans.
Landscape problems continue due to work not completed. The Board asked Carol Franznick to keep a running tally of weekly work requested and those jobs not done and communicate this to the foreman.
A large water pipe leaked due to a detached elbow. This was repaired several hours later by Tony of Bestscape.
A letter was sent to Alan Goff of Bestscape pointing out the work not done in accordance with our contract. In reply, an action plan of work schedules and communication was submitted (attached).
Committee Reports:
Detention Pond. Alan Thompson submitted a report for the work done in 2004 and 2005 (attached).
Tennis. Bob Skodis reported that the racket club members cleaned the tennis courts in the hollow by the golf club. There will be new nets from PLA and hopefully the rough surface will be improved by PLA (report attached).
Fences. A new contract employing Casey McKinney to paint those fences needing painting was approved after a motion by Jean Loughran, seconded by Nancy Kragh was approved unanimously.
Driveways. Some areas need to be scheduled for maintenance. Bob Azen will present a plan for this at the annual meeting. This will also include the Board’s position on power washing and filling of cracks in the aggregate driveways.
Unfinished Business.
A letter to Rich Grimm, Chairman of the SBCA ARC was submitted requesting a reply to our letter reporting blatant cutting of Bayview Village trees.
New Business.
Jean Loughran requested that copies of the minutes of the 2004 Annual Meeting be handed out to those attending rather than reading the lengthy report. The Board agreed by general consensus.
Absentee ballots received to date were given to the Secretary
President Rick Rozzell reported on attending a meeting of a group of people called the Friends of Port Ludlow. This group includes some property owners from North Bay. They discussed getting an injunction to stop SBCA’s lawsuit against the Burkes because of the drastic damage that it potentially could cause all property owners if SBCA loses the lawsuit . Their idea is to get all of those involved to sit down and discuss resolving the issues rather than have a court make the decision.
A motion was made by Bob Azen, seconded by Nancy Kragh to proceed with
reformation of the erroneously recorded Bayview Village HOA Documents in the real
property records of the Jefferson County, Washington Assessor. A lengthy discussion then followed with guests in the audience commenting, questioning and making suggestions for different approaches. After hearing from all who wanted to be heard President Rozzell called for the question and the motion carried unanimously.
Meeting adjourned at 10:35 AM.
Next Board meeting, July 11, 2005, 9:00 AM at the Bay Club.
Annual Meeting, June 23, 2005, 2:00 PM at the Bay Club.
Respectfully submitted:
___________________________________ ___________________________________
Jean Loughran, Secretary Richard Rozzell, President
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