BAYVIEW VILLAGE ASSOCIATION

Post Office Box 65395 Port Ludlow, WA 98365

BOARD OF DIRECTORS MEETING July 11, 2005

 

The President called the meeting to order at 9:02 AM.

 

In attendance: President Nancy Kragh ; Vice President Bob Azen; Treasurer Sherry Robinson; Secretary, Anthony Loughran; Landscape Chairman, Carol Franznick. Guests in attendance:   Bob Skodis, Alan D. Thompson, Marvin Segar,Rick and DeLome Rozzell, Jean Loughran, Tom McCay, Bernard Super, Ralph Story, Loren Kragh, Pat Lohrey, Mary and Bill Clardy. President Nancy Kragh welcomed Marvin Segar as our newest resident in Bayview Village.

 

Minutes of the June 13, 2005  Board of Director's meeting were unanimously approved following a motion made by Bob Azen and seconded by Carol Franznick.

 

Minutes of the Special meeting of July 4, 2005 were unanimously approved following a motion by Sherry Robinson and seconded by Anthony Loughran.

 

President Nancy Kragh stated that this latter meeting was specifically for the purpose of having the new Board elect their officers. She then stated the results, that Nancy Kragh was elected President, Bob Azen Vice President, Carol Franznick Landscape Chairman and new Board members Sherry Robinson Treasurer and Tony Loughran Secretary.

 

OFFICER'S REPORTS President Nancy Kragh stated that she had no formal report to make.

 

Vice President Bob Azen's reports are attached. He explained that the Weyerhauser siding was only for repairs of siding and fences, not for replacement.

 

Treasurer Sherry Robinson reported that she is sorry she did not make copies of her report for everyone, but the numbers are virtually the same as in the annual report. We started with $31, 502.25 in the Operating Fund, Spent $6,631.32, leaving a balance of $24, 870.93. The Reserve Funds Started and ended with $8,918.18 having made no expenditures. The Invested Reserve Funds, in two CD's, amounted to $35, 917.60. A discussion about the higher rates on CD's ensued.

 

Secretary Anthony Loughran stated that he had no formal report but that he had been Going through the four cartons of records that had been turned over to him and there was a lot of work to be done in separating those documents required by law to be kept and those that are superfluous and can be thrown out. He stated that he would come to the Board before throwing out anything.

 

Landscape Chairman Carol Franznick stated that we are in the middle of a two year contract with Bestscape and things were not being done per the contract, like having  a  licensed sprayer operator. A long discussion ensued wherein Loren Kragh said he would help Carol. He suggested that the Board write a formal notice to Bestscape, via registered mail, informing them that they were not in compliance with their contract, and they were to complete the work by a given date, and if not, we would sub-contract the work to others and deduct the cost from their payments. Loren agreed to help draft this letter.

 

Following a long discussion on various ways to control noxious plants, including tethering goats on the hillsides, which Marvin Segar warned against as they would devour everything and cause erosion. Carol Franznick discussed the water pipe breakage problem and found that Bestscape's, Tony, was too far away and busy with other contracts to respond in a timely manner Further discussion went into the lawn drain problem which some members had solved themselves by cleaning and screening the grates with _ “ chicken wire attached with plastic cable ties.

 

Secretary Anthony Loughran asked about the possibility of separating the landscape needs to more than one contract. He further suggested that we might want to see if PLA would do this under contract since they due a superb job on the golf course, they have the expertise and they are very close with all of the necessary equipment.

 

A motion was made by Bob Azen, seconded by Anthony Loughran to vigorously and immediately pursue all of these issues with Bestscape and place them on notice of the ongoing deficiencies, including spraying for weeds and pressure cleaning the lawn drains. The motion passed unanimously.

 

Pond Committee Chairman Alan Thompson  said he will report later in the year. Loren Kragh asked about controlling the thistles around the pond. A general discussion followed on noxious weeds and how to control them. Jefferson County has a list of noxious weeds.

 

OLD BUSINESS

 

Secretary Anthony Loughran stated that he had drafted the minutes of the annual meeting and sent them to all Board members. These minutes will not be formally approved until next year's annual meeting but he wants members of the Board and homeowners in Bayview Village to review them and send their corrections now, while fresh in our minds. These draft minutes will be available to any Bayview Village resident who requests them. All typographic corrections and suggested other corrections will be available at next year's annual meeting prior to voting on the approval of these minutes.

 

NEW BUSINESS

 

Landscape Chairman Carol Franznick stated that she got a request from Judy McCay to have more bark put on the common areas of Mariner Place. Topside Court residents have requested more bark around the utility boxes. President Nancy Kragh            asked that Carol Franznick look into all areas and come up with an overall plan for more bark. If she needed more than the $2000. budgeted, to bring a request to the Board.  Carol said that the Board was not required to place bark on the property other than the common area. Anthony Loughran asked for a clarification, stating that according to the CC&R's all maintenance of the exterior was the responsibility of BVHA except for the roofs and siding which were removed by amendments. Bob Skodis in the audience agreed  and said that was his understanding. Marvin Segar stated that his Realtor told him the roofs and siding were BVHA's responsibility. After a long discussion on CC&R's, By-Laws and 'rules' made by prior Boards, President Nancy Kragh asked Landscape Chairman Carol Franznick to review all of the contract with Bestscape and look into alternatives and the need to chart out, by time frames, the jobs that needed to be done. Rick Rozzell stated that the contract should be compared with the CC&R's, Article X, Section 10.1 and Article V, Section 5.2.2.

A lengthy discussion followed on the relationship with 'rules' established by this, or prior Boards, and if in conflict with the By-Laws or CC&R's which governs. Do the prior Board's rules succeed to following Boards or do they have to be re-instituted with each new Board. As a result of this discussion, President Nancy Kragh requested that Bob Azen and Bob Skodis study this situation and report back to the Board.

 

President Nancy Kragh announced that Pat Lohrey agreed to put on a 'pot luck' dinner following next year's annual meeting. She also requested that her name be spelled correctly. Secretary Anthony Loughran apologized for the misspelling in the agenda.

 

President Nancy Kragh made a motion to appoint Rick Rozzell as the Village Unification Chairman.   The task will be  to act as liaison between the board and Bill Broughton to develop the document needed for homeowner signature which is necessary to implement the motion passed at the annual meeting.  It is the goal to have a draft document for distribution at least one week prior to the August meeting so that the board can review it and vote on it at the August meeting. This motion was seconded by Carol Franznick and passed unanimously. When asked which CC&R's would be dominant, Rick stated that probably 324010, since 325175 only applied to two villages in South Bay, but the document would cover the possibility of using 325175.

 

Meeting adjourned at 10:30 AM.

 

Next Board meeting, August 8, 2005, 9:00 AM at the Bay Club.

 

Annual Meeting, June  __, 2006, 2:00 PM at the Bay Club.

 

Respectfully submitted:

Anthony Loughran, Secretary                                                          Nancy Kragh, President