Minutes of
Bay View Village Board of Directors Meeting
In Attendance:
President: Nancy Kragh
Vice President/Arc: Robert Azen
Treasurer: Sherry Shanklin
Landscape Chair: Carol Franznik
Secretary: (Resigned Anthony Loughran)
Introduction of guests: Nancy Kragh asked for a brief introduction of members. See attached list
Approval of July 2005 minutes: The board agreed to approve the July minutes with a change to the wording regarding
our contract with Bestscape to : “middle of the first year of” the two year contract.
Also the minutes incorrectly stated the late penalty for quarterly dues was 10%. The correct penalty is $10.
Officers Reports:
President: Nancy Kragh established guidelines for this meeting’s protocol to have non board members’ comments
deferred to the end of the meeting, allowing board members to conduct the business at hand. Nancy
announced Tony’s resignation as Secretary, and complimented and thanked him for his service.
VicePresident: Sprinkler system: Bob Azen cited examples of deteriorating sprinkler problems and suggested
that plans should be formulated to do more than patchwork corrections to the system. Faulty flexible- pipes were discovered by Bob Azen and Carol Franznik that do not appear to have shut offs. He and Carol both desire to have some help in determining the source and remedy for these apparently useless and wasteful water pipes.
Driveways: Bob mentioned some driveways that needed repair.
Fence Repairs: Casey and workers have completed the most critical priorities for fence maintenance,
and will be moving from the area. Budget still exists for this year’s maintenance of fences, and
Casey’s crew will still be available to complete the first priority painting, as well as painting on
the second priority list.
View maintenance issues deferred to SBArc: The SBArc has requested that all issues of vegetation
modification for view maintenance be brought to their SBArc meeting with a recommendation from
the village board. Several Bay View Village permit requests would be sent to the SBArc with
recommendations from the board members.
She had concise numbers for the operating budget, but commented that precise numbers were not available on the reserve fund since a recent CD had come to maturity and the interest was not yet
reported to her. A copy of both accounts were presented for the minutes.
Landscape: Sprinkler System: Carol stated that a quad where the usual monthly water usage bill was under $50,
with just a four hour leak, resulted in a bill of over $300. She stated that none of the sprinkler system
controls appeared to shut down the broken flexible-pipe water flow. A visitor comment was made
that a solenoid may be stuck. Carol stated that no sprinkler heads were active concurrently with the
leak, indicating that the water flow may be from some other source than the known sprinkler system.
Damaged Plants: Flooding from broken sprinklers have ruined plants around Quad 71 on Mariner.
Carol recommends an approximate budget of $300, and a team of volunteers to remedy the damage to approximately 75 plants. Nancy Kragh, Bob Azen & Lynne Pihl volunteered to help with the planting.
Additional plantings have grown old and Carol suggests that the association should pay for replacement
of the damaged and aging plants. Raydean Patterson mentioned the damage made to his columns by sprinklers, in reference to the suggestion that the Board pay for sprinkler damage.
Rick Rozzell cited a segment of the CC&Rs that prohibits the board from paying for replacement. A motion was made to defer discussion until further research for both sprinkler damage, & old plants.
Barking: Common areas most in need of barking are the “kidney shaped” area adjacent to the McCay’s
home on Mariner, beneath six trees on Martingale/Topside and a few other locations. Nancy suggested
that the existing bark budget be used to control weeds in those common areas.
Bestscape Contractural duties: Much discussion was made of the hardship Bestscape is having with
keeping competent help. Patchy looking hillside mowing is unattractive, and the “Billygoat” machine
used by Bestscape to mow the hillsides only temporarily bent the tall grasses, leaving it worse than ever. The clippings need to be removed.
PLA landscape resources: Nancy Kragh volunteered to ask PLA if their landscape resources would
be available to help us with our landscaping needs.
Pond Report: Noxious Weeds
A detailed report is attached to these minutes. The highlights of his presentation was an inspection made with
Ms. Carol Dargatz of the Noxious Weed Control Board of Jefferson County on Wednesday, July 20 with himself
and Bob Azen. No class A noxious weeds were found (mandatory control requirements). Several class B species
were found and the report details which are most in need of control, and in which areas. Some of the areas are
controlled by the annual brush cutting around the pond. Greg McCarry of PLA has asked that the PLA area adjacent to Bay View Village be included in estimates for control measures. A letter of appreciation was sent to Carol Dargatz on behalf of Bay View Village. Nancy Kragh thanked Alan for his excellent work on this inspection.
by each owner of BayView Village to unify under one set of CC&Rs and supplements. Each lot owner’s
STATUATORY WARRANTY DEED must be used to fill in the blanks in the letter. The simplified process is that each lot owner signs an agreement (to submit to the specified CC&Rs and supplements) which is
notarized and recorded. With 100% compliance, the legal expense will be minimal. If some of the owners do not “sign up” in the proscribed time, they will be given 30 days to voice an objection. If those non-responders do not voice a specific objection, all of the “non communicants’ paperwork” will be brought before a judge, and will simultaneously be “reformed”, costing the association a small legal fee. Only if an owner specifically opposes unification will there be large legal fees. In the unlikely event that an owner chooses to oppose the unification effort, they will be accountable for the expense of the judgement.
Nancy announced that she wanted to divide the Unification issue into two parts: 1. To determine the board’s
decision to proceed with unification 2. If passed, to discuss the process.
Nancy called for a motion to adopt the unified CC&R & Titles; it was made, seconded and passed, unanimously.
Discussion ensued concerning packets and calls by the board members to educate the homeowners, and provide
every opportunity to ease the confusion and burden on each resident. Small group meetings will be held at the American Marine Bank (who have volunteered their notary services) to help residents comply with the details.
Those who need “in home” sessions will be helped individually. Each homeowner will find what type of deed he/she/they possess by looking at their Statutory Warranty Deed.
Prior Board Minutes Search for Rules:
Bob Skodis presented his research into all (except one) month’s minutes and rulings since the association
began. He stated that once all the duplications were set aside, the quantity of new rules was small. Bob
asked for a vote to authorize him to throw out the duplicates, and keep one “golden” set in the archives, and one
working set for the present secretary. Nancy asked that that decision wait until a new secretary is elected and Bob Azen offered to store the existing set in his basement until the new secretary is in office. The new secretary will determine his/her preference as to storage style. (IE: notebook for each year with index tabs, etc. )
Discussion occurred concerning adopting or repealing prior Board’s rules. Bob Skodis
recommended that a new board should review prior rules and vote to adopt or repeal each.
One of the rules Bob found was: Perimeter maintenance of each home from the wall out is the association’s
responsibility.
Comments addressing barking and maintenance of homes requires some research of the past minutes. A committee chaired by Bob Azen, with Carol Franznik as co-chair, and including Steve Shanklin will be formed.
This Maintenance review Committee will make recommendations and charter their approach for Board review of
CC&Rs and their interpretation. Other prior rules and prior by-laws will be reviewed, then the Board will adopt or retire each as agreed.
Mailbox Painting: Bob Azen will research and present to the board suggestions for repainting the mailboxes, and
for consideration of the homeowners who maintain their mail boxes.
Permits: Alan Thompson voiced opposition to the Patterson/Pihl request for a permit to trim trees on the Windrose
Mariner slope. Alan Thompson stated that he would “hold the board members personally liable” for any
consequences to their decision if they voted to pass that permit. He further spent 27 minutes reading a
prepared statement, including recommendations from the State Ecology Dept for seashore slopes.
President Nancy Kragh informed the audience that the BayView Village board would be sending the
permit application to the SBARC board, and would only be voting to recommend a position to the SBARC
Board. The board voted to recommend approval to the SBARC board, with 3 ayes and one abstension,
(Treasurer Sharon Shanklin). The prepared statements of Alan Thompson are attached to this memo.
Alan Thompson also presented a request that the board send his railing petition to the SBARC
with a positive recommendation. To counter the objection of his neighbor, the Pihls, that their view would
be obstructed by his railings, he presented a photo of the Patterson’s view, with “virtual” railings superimposed.
Lynne Pihl objected that Alan’s photo was not a photo of her view, and that his railings would violate her protected view as stated by CC&R Design Standards 5.2.3 (View Maintenance) and 5.2.4 Fences and Hedges: .Alan Thompson further stated that seven years prior, the then board president had given him assurance that he could construct his railings, despite the written objection of his neighbor, George Haruff, who occupied the home where the Pihl’s now reside. Rick Rozzell asked Alan if he had gotten a signed. Alan admitted that
he had not. Alan Thompson read a letter composed by George Harruff seven years ago, opening with his (the Harruff’s ) objection to their view impairment by Alan’s request. Further, George Harruff cited the
CC&R (5.1.17) stating that no pet runs are to be constructed so as to be visible from neighboring property. Alan
stated during his lengthy presentation that he had at one time mentioned to George that he wanted to let his dog be enclosed on his deck, but that he no longer wanted to do that, so it was no longer an issue. The board voted
three to one to recommend to the SBARC that Alan’s railing permit be approved.
ADJOURNMENT: President Nancy Kragh requested a committee review of CC&Rs & policy, and adjourned the meeting at 11:40AM.