Bayview Village Association

Board of Directors Meeting, October 10, 2005

The President called the meeting to order at 9:00 a.m. 

Introduction of Board Members and Guests:  President, Nancy Kragh; Vice President, Bob Azen; Treasurer, Sherry Robinson; Landscape Chairman, Carol Franznick; Secretary, Bob Retke.

Guests in attendance:  Mary Retke, Ralph Stroy, Rick Rozzell, Bob Skodis, Tony Loughran.

Minutes of the September 12, 2005 Board of Directors meeting were approved as presented.

OFFICER'S REPORTS

President Nancy Kragh.   

Nancy stated that with respect to the unification process she was proud of the village and pleased with the efforts of the board which have moved the process along with a minimum of acrimony.  While the process is not complete, great progress has been made.  Further details are presented in Unfinished Business.

Our Registered Agent is now Bill Broughton.  Paper work has been forwarded to the Secretary of States office but is not yet reflected by their records.

Vice President Bob Azen's reports are attached. 

Bob Azen moved that the Association allocate sufficient funds to make four to five minor driveway repairs.   The motion was seconded.  After discussion in which it was noted that routine resurfacing is upcoming, the motion was withdrawn and Bob indicated that he would expect to revisit this topic at a meeting in the future.

The irrigation system is closed down for the season and Bestscape will be asked to blow the water out of the system shortly. 

Carol moved that the Board send a letter to each homeowner whose chimney is dirty requesting that the homeowner address the problem.  The motion was seconded.  After some discussion and a suggestion that Bylaws and CC&Rs should be researched to determine the Board's authority, the motion failed to carry.

Bob Azen noted that the privacy screen between 91 and 101 Mariner had sustained minor paint damage presumably as a result of a landscaper accident.  Bob Azen indicated that he would see that the problem was resolved.

Treasurer Sherry Robinson's Report is attached.

Sherry reported at the end of September our operating balance is $22, 467.02.  The total liquid reserves are $1,084.73 and total reserve, including CD's is $37,223.74.  Water was budgeted at $8,500 for the year but water charges so far this year have totaled $4,084.00.  This indicates that water expenses appear to be exceeding expectations.  We had budgeted $35 for taxes, however, due to CD income we were required to pay $245.             

Sherry moved that a late payment fee of 2% be added to any payment on an owner's account which is postmarked later than the due date.  The motion carried.

Secretary Bob Retke's Report is attached.

Landscape Chairman Carol Franznick.

A motion was presented to have two Board members meet with Allen Goff to discuss the Association's dissatisfaction with his service.  The motion carried.  Nancy indicated that Bob Azen and Bob Retke would represent the Board.  Prior to that meeting details of Bestscape's failings should be assembled and specific objectives for the discussion should be spelled out.

COMMITTEE REPORTS

Pond Committee.

Alan Thompson was not present.  Nancy reported that the Association had received a signed contract from Teal Lake Village.   Nancy will follow up with Alan about scheduling the completion of maintenance.

UNFINISHED BUSINESS

Village Unification.

Fifty-two of 55 homeowners have returned signed forms.  The next step is to have a review of the documents by Bill Broughton. 

Planting on the Mariner Hillside.

Bob Azen reported that compost and plants are being stored by the Hatchs.  He suggested that Boy Scouts and Girl Scouts be contacted for placing the compost and plants on the hillside.  Nancy will check our insurance to see if we have liability coverage.  Bob Azen expected the planting to be done two weeks from October 10th.

Irrigation System.

Danscaping appears to be a possible resource for system repairs.  Nancy suggested, however, that other potential contractors should be explored before the Board considered entry of a contract.  She indicated that she would identify additional irrigation specialists.  Nancy stated that she would follow up with Danscaping with reference to irrigation repairs in the Kochs' yard. 

Landscape Maintenance Alternatives.

This topic was discussed in some detail during the landscape chairman's report.

NEW BUSINESS

Christmas Party.

Nancy suggested that an Association Christmas party should be planned.  There was agreement on this suggestion.  It was decided that Nancy and Sherry would investigate several restaurants as possible venues.

The business session of the meeting was adjourned.

Next board meeting: November 14, 2005, 9:00 am at the Bay Club.

Respectfully submitted:

__________________________________                __________________________________

Bob Retke, Secretary                                     Nancy Kragh, President