Post Office Box 65395
Port Ludlow, WA 98365
BOARD OF DIRECTORS MEETING
March 14, 2005
The President called the meeting to order at 9:04 AM.
In attendance: President Rick Rozzell; Vice President Bob Azen; Treasurer Nancy Kragh; Secretary, Jean Loughran; Landscape Chairman, Carol Franznick. Guests in attendance: Raydean Patterson, Alan Thompson.
Minutes of the February 14, 2005 Board of Director’s meeting were unanimously approved following a motion made by Nancy Kragh and seconded by Bob Azen.
Vice President, Bob Azen submitted a report on action of the Architectural Review
Committee (attached). He also submitted copies of letters from Bernard Super and the Washington State Department of Natural Resources regarding tree trimming and removal at 211 Windrose Drive. A motion was made by Jean Loughran, seconded by Nancy Kragh, to have Bob Azen follow the suggestion by the Department of Natural Resources to remove and replant with like trees and allow Bernard Super to pay for this work. The motion passed unanimously. Bob Azen will present this information to the SBCA ARC Committee for approval.
Page on up to date activities submitted (attached).
Treasurer, Nancy Kragh presented the financial statements for March, 2005 (attached).
She noted that money for fence and column repair is budgeted so Casey McKinney will continue repairs. Also, cost of driveway re-paving repairs with slurry seal will be covered by the original contract.
Secretary, Jean Loughran requested comments on the PLVC web site. Board members felt that we should continue to maintain the Bayview Village link; no membership lists; need to adjust budget format for legibility. Per the PLVC submission of information to the link is restricted to the Bayview Village Board of Directors only. Bob Azen will e-mail Bayview Village residents that in the future this website will be the Board’s major means of communication. Jean Loughran will get this information to people without e-mail.
Landscape Chairman, Carol Franznick stated that Bestscape is thatching grass and then will aerate major sections. The new sod is taking root. Pruning is on-going. She asked the Board to be alert for leaks when the irrigation system is turned on this Spring,
Committee Reports:
Pond Committee, Alan Thompson reported that the brambles near the filters and berm were finally removed by Leavitt Trucking. The appearance is cleaner and neater. He will request additional bids for timely maintenance since Leavitt has heavy commitments to others. Alan thinks we can smooth out the walking surface and spread gravel this Spring.
The current budget includes moneys for cattail removal but since re-growth on the North side is slow, the flow of water is not hindered and the pond has sufficient water capacity, he advised the Board to not spend budgeted money this year. Quotes to dredge the North side range from $2,000. to $3,000, and to dredge the entire pond, $16,000. Motion made by Jean Loughran, seconded by Bob Azen to “delay all dredging in the pond this fiscal year”. The motion passed unanimously. It cost $1,700. to clear the brush this year. We will bill Teal Lake for their share of past work.
New Business:
Nominating Committee. The President named Bob Azen chairman and Bob Burn and
Bob Skodis as members
Old Business:
a. President Rick Rozzell stated that the By-Laws and Articles of Incorporation have been updated and corrected, both grammatically and politically, and sent to our attorney for his review prior to being submitted to a vote of the members. He further reported that the real estate agent for Pat Mittemeyer said she could find no recording for her property at Topside as situated in South Bay. In reply to questions from Alan Thompson a review of matters as written in the minutes of the February 9th meeting with our attorney were given. A video on the legal corrections will be presented to residents prior to the annual meeting.
b. Budget proposals for the next fiscal year, July 2005 to June, 2006 were presented. Nancy Kragh, Treasurer, submitted and reviewed proposals with a single variance; the
amount of quarterly dues (attached). She requested the Board members consider all three proposals and send their opinions to her. The operating budget shows increases in T.V. and power and can can initiate a monthly entry for irrigation repairs and other items as needed.
Meeting adjourned at 10:40 AM.
Next meeting, April 11, 2005, 9:00 AM at the Bay Club.
Annual Meeting, June 23, 2005, 2:00 PM at the Bay Club.
Respectfully submitted:
___________________________________ ___________________________________
Jean Loughran, Secretary Richard Rozzell, President