MINUTES OF 2005 ANNUAL MEETING

EDGEWOOD VILLAGE HOMEOWNERS ASSOCIATION

The Annual Meeting of the EVHOA was held at 11:30 AM on October 14, 2005 at the South Bay Community Center. The meeting was called to order by Vice President Judy Stahl substituting for President Willard Gatlin who was called out of town on business. After determining that a quorum representing 81% of Edgewood Village lot owners was present, Judy proceeded with the meeting following the attached agenda.

1. Welcome and Introductions

The current 2005 Board members were recognized:

Ø     Willard Gatlin, President (out of town)

Ø     Judy Stahl, Vice President

Ø     Al Standish, Treasurer

Ø     John Walker, Secretary

Architectural Review Committee representatives Ian Bradshaw and Gale Kulm were also recognized.

New members Lani and Dick Adams were introduced. Julie and Bert Loomis were also recognized as new members though not in attendance.

Judy summarized Willard Gatlin’s overview of the past year’s activities highlighting:

Ø     -Firewise Survey of Edgewood Village conducted by Fire Chief Kier last Spring;

Ø     -Change in next year’s Annual Meeting date to July 14, 2006 for Fiscal Year compatibility.

Ø     -Rotating Board member representation to SBCA and PLVC monthly meetings.

2. 2004 Annual Meeting Minutes

Verbal approval was voted by the membership of the 2004 Annual meeting minutes.

3. Landscape Report

John Walker discussed the primary landscape activities during the year were the installation of back-flow valves in both irrigation systems and a change in our Landscape Maintenance Contract from Yard Dog to BHS. since Yard Dog is now concentrating on commercial business. The back-flow valve project continued over a period of several months due to schedule conflicts with the installer, weather, frozen valves and inspections.

County plans for Paradise Bay Road widening is delayed at least until 2007. Therefore, the Edgewood Village  irrigation and entrance lighting changes will be postponed until a firm schedule is set by the County.

The Spring picnic was held 5/13/05 at the Deer Hollow Rd cul-de-sac with 27 attendees. As the previous Board proposed, the workday cleanup was contracted with BHS rather than depending on busy resident volunteers.

4. Financial Report

The attached Financial Statement was presented by Al Standish. It reflects the FY2005 performance to budget, the proposed 2006 budget, and FY 2006 actuals to 10/12/05. Al pointed out that current association assets of            $6385.57 include a 6 month $3779.19 CD. In his presentation, Al covered the Financial Topics as outlined in      the attached charts which were also handed out to each family:

Ø     -Board established Reserve Fund target $4000 reduced from previous $5000.

Ø     -FY 2006 approved budget is a $400 deficit budget.

Ø     -Board recommends reinstituting annual dues to 2001/2002 level of $175 in 2006. To be voted.

-        2006 Annual Meeting scheduled for July,14, 2006 to parallel Board terms with fiscal year.

Some questions were raised regarding irrigation costs and future watering needs. After some discussion, it was pointed out that the landscaping and irrigation system were approved and installed by prior Board action and the only course to consider now would be to remove what we have. It was stated by various members of prior Boards that this subject has been covered in the past and further discussion serves no purpose..

Another question was raised concerning EVHOA common areas and related maintenance responsibilities. John Walker replied that there are seven common areas that we have identified in our maintenance contract with BHS that are consistent with those contained in the title declarations for Edgewood Village properties

5. By Laws Revision

Judy Stahl made a presentation that contained the wording change needed to allow use of e-mail as well as US mail notification of Association meetings and was also on the ballot for vote at this meeting.

6. Election of Board of Directors

Peggy Kulm and Ken Stahl were elected to two year terms. The new Board of Directors will consist of:

-        Ken Stahl, President

-        John Walker, Vice President

-        Al Standish, Treasurer

-        Peggy Kulm, Secretary

Also on the ballot were the by-laws e-mail revision and the increase in annual dues to $175 as discussed earlier in presentations. Both measures were approved. The Director election and e-mail revision were unanimously approved with 22 votes while the dues increase was voted 18 in favor versus 4 opposed.

7. General Discussion, Questions, Comments

Jay Sewards spoke about the potential need for a defibrillator in the home since many in the community have medical issues. He brought information about a specific company that sells the equipment and suggested that anyone with an interest could contact him for further details. Fire Chief Ed Wilkerson praised the Bay Club for obtaining this equipment and training the staff on its use. He mentioned that a number of companies supply this equipment and suggested those interested do due diligence before deciding on which brand to purchase.

 

The meeting was adjourned for an association sponsored luncheon catered by Bernie Robinson.

Guest Speaker-Fire Chief Ed Wilkerson on Fire Safety in Port Ludlow

Ed Wilkerson, the new Port Ludlow Fire Chief gave an overview of his 18 year career. He covered many issues in fire safety and medical emergencies and what we should be aware of. He also gave everyone a copy of the Firewise Participation Workbook. It was suggested that meetings with groups of local residents would help to promote the fire safety and the Firewise Program. Ed detailed the options available for emergency medical assistance in Port Ludlow and transport decisions to area hospitals. His talk was well received

John Walker, Secretary