Minutes, May 25, 2007 Board Meeting

Meeting called to order at 3:00 PM.

Board members attending – Beb Rothenborg, Pegi Graham, Bob Edelblut, Dan Quail

Motion to approve unofficial minutes from April 13, 2007 Board meeting – passed.

Financial report by Dan Quail  Operating expenses through April 30 are $103,825 compared to annual budget of $119,803.  Anticipate finishing this fiscal year $5,000 below budget.  Any unused budget money will be deposited into to the Reserve fund..  Reserve expenses are $20,802 compared to annual budget of $15,280.  Changes to the Budget Progress Report form have been made which should simplify the reading of the report.

Landscaping report by Bob Edelblut  A bid had been received for the removal of 15 to 16 trees from the front of Bldgs. 9 and 10 whose roots are buckling and cracking the concrete driveways.  Tree removal will include stumps.  Plan is to repair the broken concrete and replant the disturbed area with less invasive trees.  Work is to be scheduled for next fiscal year.  Bob Edelblut will send letters to the affected homeowners advising of them of the work to be done.  The bid includes trimming a number of other trees in the community.

Maintenance and Repair report by Pegi Graham  Valley Tractor will commence repair of the drain lines on the bank behind North Chandler next week.  Once this work is complete the holes left by the root balls of the uprooted trees will be replanted with vine maples.

Pegi has completed the updated House Rules and has recorded them with Jefferson County.  Copies are being distributed to all Association members.  Changes to the House Rules will be incorporated into those posted on the South Bay website under IHVCA.

Old Business

●  Bev Rothenborg is working with K. Glessing Accounting on FY 2005/06 taxes.

●  Budget estimates for FY 2007/08 due from all committee chairpersons by the middle of next week to begin budgeting for next year.

●  Donna La Frere has agreed to do the internal audit for FY 2005/06.  Bev Rothenborg will assist.

●  There has been no response from the membership to the request for a replacement for Pegi Graham who wants to step down as Chairperson of the Maintenance and Repair Committee.  One option under consideration is hiring Pegi back as a contractor to perform that function.

New Business

●  The Board plans to meet again on June 4 or 5 to begin preparations for the annual meeting.  An agenda for that meeting is being developed.

Meeting adjourned at 5:15 PM.

Respectfully submitted,

Dan Quail