Board of Directors Meeting
The meeting was called to order by Dan Quail. Present were Dan Quail, Pegi Graham, Bev Rothenborg, Bob Edelbut, Ruth Seaberg, and prospective new board member Jan Lucas. Also present were homeowners Greg Hupp, Bob Force, Donna LeFrere and Bob Bethea.
Minutes of the April 11 meeting were approved, with correction of the meeting date.
The April financial report was reviewed by Bev Rothenborg. All bills have been paid and all assessments received. The transfer to reserve account has been done. The checking account has a balance of $28,578; the reserve CD account has a balance of $98,108. As of April 30 we are $3,242 under budget.
Bob Edelbut gave the landscaping report. Normal spring tasks are being done. Some vine maples need to be trimmed on the bank. Bob is discussing the issue with Wildflower.
Pegi reported on maintenance. The pest control service has been done on Buildings 9, 10, 11 and 12 Roof repairs have been completed on Buildings 2 and 7; cost of repairs was approximately $500.00. Repairs to Building 5 have been completed that include sidewalls on front stairs, venting, replacing supports, water proofing and siding replacement due to dry rot damage; cost of repairs $4,596.89. We have a contract for replacing stairs and railings with composite on Buildings 3 and 4 , also venting and waterproofing. The contract is for $9,387 14 each. Building 4 had extensive dry rot in the supporting beam beneath the porch. A large pillar needs to be replaced. Cost is not known at this time. Work on Building 3 will begin the end of May.
Donna LeFrere and Bob Bethea presented their concerns about replanting between Buildings 4 and 5. When some trees were recently limbed, it took away some of their privacy . They would like consideration of the following:
1 - Planting of trees to conceal electric boxes on Building 5. The Board is to
respond by Friday, May 16 as to acceptable trees or shrubs. The Association
will pay for the least expensive and the homeowner will pay additional if
preferred.
. 2- Planting of arbor vitae to conceal their propane tank. The Board gave approval
for them to proceed with this.
3 - Dry rot has been found underneath stairs in Building 4. Stairs and railings need
to be replaced. Building 5 will be examined for dry rot also. When the stairs
and railings are replaced, Bob and Donna would prefer to retain the old style
railings instead of the new style composite. Gregg Hupp pointed out that
when the
Committee (ARC) approved the composite, they required that replacement of
stairs and railings must be done in a consistent manner on all buildings.
If it is less expensive to repair railings than replace them, they can be
refurnished in the existing style.
Two individuals are being interviewed for the position of property manager: Mike Perillo of C& M Roofing, and Dan Lanksbury of D& D Landscaping. The Board tabled a decision. We will need a special meeting.
Income options were discussed. A survey of homeowners is being conducted t o determine their preference for a 5% dues increase or cancellation of paid cable TV. This issue will be decided at another time.
There was a discussion about the new Senate Bill 6215 regarding reserve funds and resale certificates. We are in compliance with most of its provisions.
The meeting was adjourned at
Respectfully submitted,
Ruth Seaberg, Secretary