Board of Directors Meeting
The meeting was called to order by Dan Quail, President. Present were Dan Quail, Pegi Graham, Bob Edelblut, Bev Rothenborg, Jan Lucas and Ruth Seaberg. Also present were homeowners Bob Force and Bob Bethea.
The Board voted to welcome Jan Lucas as a member of the Board.
Minutes of the May 9 meeting were approved.
Bob Bethea asked permission to eliminate his sliding glass doors and replace them with three doors, the center one hinged. He was granted approval subject to review of the CC&Rs.
The Board neglected to include a copy of the 2008-2009 budget when the annual meeting notice was sent to homeowners. They will be provided a copy before the meeting. Bob Force expressed concern about having a quorum at the annual meeting. 50% of homeowners is required.
The May financial report was reviewed by Bev Rothenborg. All bills have been paid.
Dan reviewed the budget progess report.
Bob Edelblut gave the landscaping report. Landscaping has been difficult because of the weather. Irrigation will be turned on at end of June or first of July. The bill for the landscaping project between Buildings 4 & 5 was presented. The homeowners will pay the bill and we will reimburse them up to $500. for our share of the work. Total cost of tree removal and restoration work between Buildings 9 and 10 was $1452. It was voted to approve homeowner’s request to relandscape center area at Building 18.
Pegi Graham reported on maintenance.
Dan Lanksbury has accepted our property manager offer of $10,000 for the 2008-2009 fiscal year. The contract will be signed, with review planned in six months.
The Board reviewed the 2008-2009 budget. It was agreed to add $600 for drain inspection to the bank maintenance item. Budget for total operating expenses is $123,721.31.
After discussion, income options for next year were decided to be:
1. Cancel cable TV. Use savings to offset budget deficit. Reimburse members for remaining portion of savings through a lower assessment.
2. Make up budget deficit for fiscal year 2008-2009 through 5% dues increase and modest special assessment. Retain cable TV for one more year. Advise membership of Board intention to cancel at the end of fiscal year 2008-2009.
The Board voted for Option 2, with one dissenting vote by Bob Edelblut who voted for Option 1.
Details of the annual meeting were discussed. The Board will meet on June 20 to complete preparations for the meeting.
The meeting was adjourned at
Respectfully submitted,
Ruth Seaberg, Secretary