INNER HARBOR VILLAGE CONDOMINIUM ASSOCIATION

Board of Directors Meeting

September 12, 2008

The meeting was called to order by Dan Quail, President at 3:00 PM.  Board members present: Dan Quail, Pegi Graham, and Jan Lucas; absent Ruth Seaberg.  Also present was Dan Lanksbury, Property Manager.

Minutes of the July 10, 2008 were approved.

Financial Report (as of September 1, 2008-- Pegi Graham

Checking account balance -$ 2,134.99

Reserve account balance   -$82,164.16

$10,000 was taken from Reserves to pay for September operating expense.  It is estimated another $5,000 will be required before October dues money comes in.  This amount is consistent with monthly budget projections and is necessary to pay for summer work. Board chose to pay part of these expenses with funds left over from FY 2007/2008 and the balance is a loan to be paid back later in the year.

A motion was made and passed to use part of the residual funds from FY 2007/2008 to repay operating debt from past years.  A total of $1,700.83 is to be repaid of which $1,240.00 is from FY 2005/2006 and $460.83 is from FY 2007/2008.

We earned 2.23% on our CD; the board approved roll over at maturity, which is now due.

Pegi Graham requested Linda Cook mail out the Quarterly Due Statements two weeks earlier, so our out of area condo owners have additional time to pay.

Landscaping Report  --  Dan Lanksbury

Landscape work was on schedule and on budget for August. Irrigation was cut back by 30-40%. 

A tree risk assessment report was received from Richard Hefley, Consulting Arborist. 

Town & Country Tree Service’s bid came to $1,670.00.

• removal of 2 large Alder trees, trimming 2 Cedars, behind Building 10, C&D
• trimming back a Birch tree in Building 3, C&D
• trimming a Maple trees in Building 4, D and Building 3, B
• removal Hemlock Building 8, A&B

Maintenance Report  -- Dan Lanksbury

• Buildings 11, 12, 15, & 16 that were scheduled for painting are completed
• Roof cleaning of Buildings 6, 12, 15, and 17 has been completed.
• Skylight on Building 17 needs to be raised to prevent water from being blown underneath the frame.
• Roof inspection on all roofs has been completed. A written report on each is to be given to the property manager for his consideration. New roof jacks on Bldg 9 have been installed.
• Driveways in Bldg’s 4&10 are in need of repair or replacement.  Remedial work on both is to begin in the next few weeks.
• All Clear Windows is scheduled for September 25th to do gutter repairs  for Building 2&5
• Drainage problem under entry stairs in Buildings 10 and 18 have been fixed or being fixed. Similar drainage issue has surfaced under Bldg 5 entry stairs and will be investigated and fixed as needed.

Pest Control

• Sunrise Pest Control sprayed for carpenter ants found after a deck was removed in Building 5.
• Several calls and internet search for “bat” control/issues for companies who service the Jefferson County area have not been resolved. Almost nonexistent, but will do further research.

The meeting was adjourned at 5:15PM.

Respectfully submitted,

Janet M. Lucas, Vice President

(For Ruth Seaberg, Secretary)