INNER HARBOR VILLAGE CONDOMINIUM ASSOCIATION

Board of Directors Meeting

May 8, 2009

The meeting was called to order by Dan Quail, President.  Board members present:  Dan Quail, Pegi Graham, Ruth Seaberg.  Dan Lanksbury, Property Manager, was also present.

Minutes of the April 10 Board meeting were approved.

The Board voted to accept Gregg Hupp as a member of the Board.

 
Financial Report  - Pegi Graham

Pegi reviewed the financial report.  All dues have been received except two.  We are over budget on repair and maintenance due to weather related unexpected repairs.  Operating expenses are $1,756 under budget.  It  was decided to budget for water sensors next year to reduce our expenses for sprinkling.

A motion was made and approved  to renew our insurance policy with CAU for three years at an annual cost of $20,266.  This represents an increase of less than a tenth of a percent over three years. The policy year was changed from November 4 to July1 in order to correspond to our fiscal year.

Property Manager Report – Dan Lanksbury 

Landscaping was under budget for April.    Rhodies have been planted at Building 2.  Three birch trees behind Building 2 were removed.  First round of weed control was completed on all roadside gardens. Backflow testing was completed with no problems found. 

Majority of  trim painting is completed.

All IH owned hose bibb insulators were removed and stored.   Other hose bibb problems have been resolved.

Mike Perillo is scheduled for roof cleaning on four buildings.  He will also give us a bid for replacing chimney caps which the Board will have to approve before he begins  the work.

Port Ludlow Plumbing will replace twelve old water heaters.

Three crawl space vents were replaced or repaired. 

Street sign at Spinnaker and S. Keel was repaired.

Old Business

The Board agreed to write a strongly worded letter to homeowners who have not chosen to replace their water heaters about their potential liability in case of failure of their water heaters 

New Business

The date for the Annual Meeting was set for June 20, 2009 at 10:00 a.m. We will send homeowners a package notifying them of the date and including a ballot and proxy.

The Board will meet Monday, May 11, to set the budget for the next fiscal year beginning July 1.

The meeting adjourned at 1:00 p.m.

                                                                                        Respectfully submittted,

                                                                                        Ruth Seaberg, Secretary