INNER HARBOR VILLAGE CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING
OCTOBER 8, 2009

The meeting was called to order by Dan Quail, President.  Board members present:  Marianne Barber and Ruth Seaberg. Absent:  Gregg Hupp. Debbie Lanksbury attended, representing Dan Lanksbury, Property Manager.  Also present was homeowner Robert Force.  Bill Lane has resigned from the Board due to family commitments. 

Dan Quail introduced Walter Mead, who is taking over maintenance and landscaping.  Walter outlined his work and explained what he will be doing in Inner Harbor.

Minutes of the September 11, 2009, meeting were approved.                                                                                                  

Financial Report – Marianne Barber 

As of September 30, 2009,  our financial state is good.  Operating revenues are on budget at $27,637.   Operating expenses are $9,100 below budget;  however, we have several expensive projects in the near future.  Reserve revenues for the quarter are slightly over budget.  Reserve expense for the year was $3,479 which is $l3,216 under budget.  Reserve cash on hand is $76,711.  Checking balance is $4,746.17.

Water expenses are down due to the sensors that were installed on the sprinkler system.

It was decided to wait until spring to clean and paint designated chimneys on North Chandler.

When handrails are  replaced on Buildings 1 and 2,  entry stair expense for all the four-plexes will be concluded.

Landscaping Report – Debbie Lanksbury

Landscape expenses were on budget for September.  Irrigation has been turned off.  Shrubs have been pruned and moss-out  has been spread to prevent moss build-up. 

Walter Mead has worked to alleviate the beaver problem, including installation of a screen on the end of the culvert.

It was decided to wait until spring to  have Walter spread bark on the waterside of Buildings l,2,3, 4 and 12.

Removal of three dead trees  on Spinnaker Way and Paradise Bay Road is scheduled, one to be done by Jefferson County and  two  that are on Inner Harbor Village property to be removed  by Town & Country Tree Service. 

Maintenance and Repair Report – Debbie Lanksbury

Painting and caulking will done in October by Tony Forest, CBS Painting.

Two bids were received for  rail replacements on Buildings 1 and 2.  The Board voted to use Olympic Ridge, Inc.   It was also voted to have them do work on Building 18 to correct the curb problem.

Dan Lanksbury will inform homeowners of their option to replace handrails on upper decks.  They will be inspected for signs of deterioration. 

Mike Perillo has completed chimney caps, and has washed skylights and dormer windows to minimize the need for the window washer to walk on the roof tiles.    Jeremy Severen will begin cleaning gutters the  first week in November and will follow that with window washing.

Debbie  presented a request from a homeowner to install a heat pump, installation to be performed by Peninsula Heating. She explained specifications and installation procedures. The visual impact will be negligible.   Motion was made and passed to approve  this request, pending further clarification.    The request will be forwarded to the Architechtural Control Committee for its approval.

 Dan Lanksbury will do an inspection of the dryer vent screens.

Old Business                                                                                                                                                                                                      

Dan Quail reviewed the Sept. 23 Port Ludlow Drainage Committee meeting.  A majority of the people responding to a query about whether the South Bay Villages should be annexed to the Port Ludlow Drainage District were opposed to the idea.

The Board was informed that Dot Butler would continue to reside at the Edelblut’s residence for a period of time after the sale of the unit is concluded.  Her continued residence would be under the present rental agreement.

New Business

Because of the uncertainty of the ownership of the wetlands area below Hidden Cove and the Inner Harbor Village, Doug and Marianne Barber obtained from Jefferson County documents dated October 29, 1991 that suggest ownership is shared between IHVCA and Hidden Cove.             

The meeting adjourned at 12:30 p.m 

                                                                                    Respectfully submitted,