INNER HARBOR CONDOMINIUM ASSOCIATIONN
BOARD OF DIRECTORS MEETING
FEBRUARY 12, 2010

The  meeting was called to order by Dan Quail, President.  Board members present:  Dan Quail, Marianne Barber, Gregg Hupp, Ruth Seaberg.  Pegi Graham was also present.  Dan Lanksbury’s  Property Manager’s Report, as reported in these minutes, was presented at an additional meeting on February 10. 

Minutes of the January 8, 2010 meeting were approved, with  one correction.

Financial Report – Marianne Barber

As of January 3l, 2010, the balance in our checking account was $37,788.  This amount is before making the reserve contribution.  Also several maintenance and repair projects planned for the near future will affect the balance.

Tony Forest is doing caulking and painting.  By doing this, we can push major painting out one year, which will favorably affect our reserve budget and defer painting until 2014.

American Marine Bank, where we previously had our bank account, has been bought by Columbia Bank.   We have been assured that there will be no changes in our transactions.

Property Manager’s Report  - Dan Lanksbury     

Landscape

Damaged trees behind Building 12 were cut down by Town Country Tree Experts.  Windfall and leaves were blown off roads, driveways and walkways.

After discussing the problem of lichen on hemlock trees, it was decided to treat  it with a liquid  that  is absorbed by the tree after application near the roots 

Mowing will be done early this year because of the unseasonably warm weather.

It was agreed that the maple tree behind Building 9 should be taken down because it is a hazard to the building.  This will necessitate approval by the Architectural Control Committee because the tree is not dead or diseased.

Maintenance and Repair

Scheduled caulking and touchup painting is underway throughout the winter.

Two gutters, Buildings 11 and 18 were repaired by Nate Dower’s Construction.

The beaver screen  was replaced because the beavers returned  after it was removed last month.  The culvert also had to be cleaned out.

A total inspection of all buildings was done by Dan Quail, Dan Lanksbury and Marianne Barber.

All buildings are in great shape.  Dan L.  presented a summary of the inspection, with a detailed list of all work that should be done in the coming year.  As noted above, painting will be deferred a year. Gutter repair is the most important item. Dan will get an estimate from Nate Dower Construction.  There will be ongoing  roof maintenance.

We have received a  request from a homeowner in Building 8  for testing insulation on a skylight due to possible mildew or mold. 

Old Business

Dan Lanksbury’s spreadsheet of  necessary work to be done was reviewed. 

Our low psi pressure washer is available for homeowners to use.  It was suggested that we get an estimate from West Valley Tractor that we could present to homeowners if they do not wish to do the work themselves.  Dan  will keep the pressure washer and give instructions to those who want to use it.

Driveway replacement next fiscal year will address safety concerns first and aesthetics secondly.

Gregg Hupp will draft a letter to homeowners listing the  items of maintenance that are the responsibility of the homeowner.  The letter will also include identification of common vs. limited common areas.    We will get an estimate from Jeremy for dryer vent cleaning. 

The beaver problem was again discussed.  Walter Mead of  West Valley Tractor cleaned out the culvert before the screen was replaced.   A motion was made and approved that any future expenses for the drainage pond will be billed proportionately  to SBCA and Hidden Cove. 

New Business

The Board discussed the issue of possible mildew in the skylight at Building 8  which might be affecting the health of the residents.  Dan has an estimate from Jose Technologies for $200. for initial test location and $50 for any additional test locations in the unit.  

In response to a request for a determination of responsibility for repair of broken seal, causing fogging, of the double pane glass on a patio door, the Board confirmed the CC&R’s that repair of glass as well as double pane window fogging issues associated with sliding glass doors and windows are the condo owner’s responsibility.  A motion was made and approved  that garage doors and sliding doors will be treated as limited common areas, in accordance with CC&Rs.

A request has been received from a homeowner suggesting that the date of our annual meeting be determined at   the previous annual meeting  so that homeowners could  plan ahead for attendance.  It  was decided to table discussion on this matter until the March board meeting. 

The meeting adjourned at 1:00 p.m.

                                                                                    Respectfully submitted,