IHVCA Board Meeting, April 14, 2006, Bay Club, 3:00 p.m.
Not approved

Members Present: Dan Quail, Pegi Graham, Bev Rothenborg, Bob Edelblut, and Jack McKay

Dan Quail presided as President

1. Minutes of March 3, 2006, approved.

2. Financial Report by Bev Rothenborg.

Adjusted Balance $1268.67

Year to Date: Revenues, 121,048.00 or 75%
Year to Date: Expenditures, 110,860.00 or 83%to be deducted from current reserves:
(skylights @ $1600; reserve study @2600;

Move by Edelblut, seconded by Graham to return $5000 to the reserve account. Passed

3. Unanticipated expenses for 2005-2006:

Audit: $3400
Reserve study" 2600
Back taxes: $1400
Insurance increase: $2000
Attorney Fees: $300
Total $9,400

4. Landscaping: No major issues. Spring routine - thatching, fertilizer
Tree removal request approved - between 6 and 7. Delayed until July.

5. Maintenance report by Pegi Graham:

• Roofing tile missing in some places. Has to wait until the roof is dry.
  Street paving of roads - in cooperation with North Keel and Bay Club (Reserve Study)
• Concern about fireplace vent. Cable wiring on outside of building. Question wiring. Violation of CC&Rs. Cable wire, restring out of sight.
• Stairs repair: New product experimented
• Request for dish antennae: Kim in Garcia's unit - OK
• Dan, Pegi, & Bob -have done a complete walk around - lots of maintenance to be done! Bldgs 2 & 3 have dry rot issues in the decks and deck rails, not the buildings themselves.  I would characterize those issues as moderate with the serious problem being on the lower stairs leading to the back deck on Bldg 2.  The west deck of Bldg. 3 has a single plank that could potentially break through from dry rot.
• Pegi & Bev may attend President's meeting in May

6. Expansion meetings are progressing favorably

7. CC&Rs: Shattuck has responded to the CC&R revision as okay.

8. Preparation the annual meeting: meeting to plan for the annual meeting - Friday, June 30th, 3:00 p.m.

9. Meeting to prepare the 2006-2007 operating budget. (Needs to involve Derrig) Budget preparation meeting at 1:00 p.m.

10. Increase in 2006-07 dues based on next year's budget. Likely close to 5%.

11. Annual meeting preparation will be at the regular board meeting on June 9th, 2 to 5 p.m. finalizing responsibilities at the May meeting.

12. Mailing out ballots for the annual meeting. Budget, ballot, agenda, CC&R changes, cover letter,

13. Newsletter: Thanks to Gregg.