Inner Harbor Village Condominium Association

Minutes for November 1, 2005

Unofficial  until approved by the Board of Directors

Meeting called to order at 1:03 p.m.

Directors present: Dan Quail, Pegi Graham, Bob Edelblut, Beverly Rothenborg, and Jack McKay

Bev Rothenborg will serve as chair of the meeting.

(Pegi for December, Bob for January, and Dan for February)

1. Minutes approved with corrections

2. Financial report: (Rothenborg) 100 % on dues payments.

3. Landscaping: (Edelblut)
Report on trimming of trees by Bestscape
Report of unauthorized tree removal for Bldg. 18 by residents (Bestscape removed debris)
What are the options for destruction of trees? (e.g., letter, on site reprimand, fine, etc.) 

Motion by Edelblut, seconded by Quail, that the Board approve the expenditure of a maximum of $425 for replacement of landscaping caused by the removal of trees and shrubs that had to be removed near Bldg 18 (not to include the courtyard).  Passed

Tree removal requests (2) approved.

Motion by Edelblut, seconded by McKay, to approve the removal of two dead tress.  Approved
 

Dan Quail will cover for Bob Edelblut on landscaping concerns during part of November.

4. Maintenance Report: (Graham)

Need for credit card to purchase Association items.  Suggestion to wait until Management firm is decided.

Skylights were discussed.  Is this part of the limited common areas?

Motion by Edelblut, seconded by Rothenborg, to uphold the commitment of the President of the prior board to repair limited common areas (16B deck and 15B skylight). Passed.

Repair costs to recover stairs of fourplex units is $1750 each.

Roof cleaned on bldgs 60 N. Keel, 81 N. Chandler, 30 S. Chandler and 50 S. Chandler for $3800.

Dry rot at bldg. 11A N. Chandler. Repair costs were $800.  Dry rot (support beam and railing) at bldg. 17B needs to be repaired, but is part of the limited common area.

5. Insurance Report (Rothenborg) New policy will be in place with higher deductible.  Annual cost is $16,900.00.  A fact-sheet will be developed by the insurance agent describing what is included and not included in the policy in "layman's" language.

6. Letter to be included in January billing:

    Need to have authorization for tree and shrub removal.

7. CC&R report (Edelblut)

A draft report has been prepared for membership approval at a future date.  The document will be presented to the attorney for comment.  A request to the attorney has been made to clarify what "limited common areas" or "common areas" regarding decks, shared porches, stair ways, skylights, etc.  It is anticipated that the amendment process during the spring.  Delay is caused by the completion of the "reserve" study.

Doug Barber, Gregg Hupp, and Bob Force will be working with the Association Reserves Washington  LLC to develop the Reserve Study for the Association.

8. House Rules: (available on the IHVCA website) http://www.plvc.org/ihvcarules.htm

Motion by Graham, seconded by Edelblut, that the "House Rules of the IHVCA" be approved.  Passed.

Pegi Graham and Bev Rothenborg will do the mailing of the "House Rules" to the members.  This will go to both the owner who has the responsibility to share with the renter.  Insurance information will be included in mailing

9. Management Company Update:  Will be on the December agenda.

10. Association Audit: Request for information needed to complete the audit. Scope is for the last year only.  Gregg Hupp will be working with the auditor.  The membership authorized the audit for the fiscal year 2005.

11. Request for additional plants around power box - approved to a maximum of $10.00

12. Concern about insect and rodent control.  Done by Sunrise Pest Management on regular schedule.  Next visit will be in November. 

13. Meeting adjourned at 3:10 p.m.

14. Next Meeting, Tuesday, December  6th at 1:00 p.m.

Agenda items for the December 6, 2005, meeting

a. Minutes for November 2005
b. Financial Report for November 2005 and Year-to-Date
c. Landscape Report
d. Maintenance Report
e. Management Company/Consult proposal for review and consideration for approval
f. Mailings to membership

11/3/05, jm