ihvca>minutes>030306

Inner Harbor Village Condominium Village Association

 (not approved)

Regular Meeting, March 3, 2006, 3:00 p.m. at the Bay Club

 

Members present:  Bev Rothenborg, Dan Quail, Gregg Hupp, Pegi Graham, Bob Edelblut, and Jack McKay.

 

Guests:  Marianne and Doug Barber, Donna LeFrere

 

Meeting called to order at 3:05 p.m.

 

  1. Minutes for February 2006.  Moved by Graham, seconded by Quail, to approve.  Passed
  2. Signatures for the Management Contract, starting July 1, 2006. Completed.
  3. Financial Report:  Revenues YTD 82,900.00 or 76.36%,  Expenditures YTD $83,993.26 or 75.77% . Motion by McKay, seconded by Quail, to return the $10,000 from the operating fund to the reserve fund at 4.19%.  Passed 
  4. February financial report: Motion by McKay, seconded by Graham, to approve the financial report for February.  Passed.
  5. Landscape Report:  Report by Bob Edelblut. 
    1. Concern about tire tracks on lawn areas. 
    2. Spring preparations were reviewed. Discussed notification of the non renewal of the contract. 
    3. The Secretary will send a letter stating the “non-renewal” of the contract by May 1, 2006.
    4. Discussed removal of tree limbs near bldg. 6 and 7.  Need ARC approval.
  6. Maintenance Report:  Report by Pegi Graham.
    1. Roof repairs – replacing tile –damage to inside of home.
    2. Skylight repairs will be done with Allen Roofing (Reserve Fund)
    3. Chimney cleaning - $3,700. 
    4. Deck and railing issue on 81D unit. Railing is not a neglect factor. Currently a moratorium on repairs to decks and railings.
    5. Railing repair 20B when needed and within budget.
  7. Trail maintenance – Located in Hidden Cove
  8. Audit Report – Bev Rothenborg report that the report is about finished.  Questions about the use of the reserve fund, e.g., stairs, railings, decks, etc.
  9. Bay Club Expansion report by Jack McKay.  Approved by the SBCA board to do the following:
    1. Endorsed the plan to expand both ends of the Bay Club – estimated cost $1.2 million
    2. Endorsed the plan of the "Prepayment Certificates" at $1,000
    3. Endorsed the series of informational meetings in April
    4. Endorsed the plan to hold a vote of the members on the expansion plan in May.
  10. Nominating Committee – Board members as a whole.

 

Agenda items for the April meeting

  1. Minutes
  2. Financial report
  3. Maintenance report
  4. Landscape report
    1. Letter to Bestscape

11. Meeting adjourned at 4:45 p.m.

Submitted by Jack McKay, Secretary

3/4/06