Inner Harbor Village Condominium Association

October 4, 2005

Meeting called to order at 1:03 p.m. by President Gregg Hupp

Directors: Gregg Hupp, Bob Edelblut, Pegi Graham, Beverly Rothenborg, and Jack McKay.

Homeowners: Dick Merritt Dan Quall, and Bill Lane

  1. Minutes stand as recorded.
  2. Financial Report by Janet Force via Beverly Rothenborg.
    1. Linda Cook is the new bookkeeper
    2. Some questions about billings were being referred to Janet Force
    3. Total assets, $93,285.70.  Total liabilities, $93285.70
    4. September expenditures, $18,619.86.  YTD, $28,319.25
    5. September revenues, $$30.00, YTD, $25,958.41 (fiscal year starts July 1)
    6. Financial report accepted.  Motion by Bob Edelblut, seconded by Pegi Graham.  Passed
  3. Landscape Report by Bob Edelblut
    1. Tree on N. Chandler removed.
    2. Tree removal related to easement was discussed.
    3. Review Bestscape performance. Need for continual monitoring.
    4. Fertilizing and bank maintenance was in progress
    5. Sprinkler systems should all be shut down for the season
    6. Tools for homeowners (chain saw, saws, power washer, etc.)
  4. Maintenance report by Pegi Graham
    1. Estimated cost per roof is estimated to be $1000 per fourplex and 800 per duplex
    2. Roof tile is available in Bremerton (maybe some tile in area)
    3. Seeking different roof cleaning service.  Bids are being collected
    4. Step and form situation caused by dry root at building 16a
    5. Information for small maintenance projects is available from Pegi Graham
    6. Gutters and windows to be cleaned prior to Thanksgiving
    7. Permits needed to do repair work. Need Board approval.
    8. Stair repair work (stair repair/replacement) on Building 18 totaled $9,000. Cause of needed repair was dry root. (Common area) Potentially two other stair projects in the next two years.
    9. Composite decks for Buildings 7 and 9. Maintenance is needed to clean the composite decks. Homeowner will be notified with 30-day notice to clean. Homeowner will be billed is the Association has to clean the deck.
    10. Dryer vents. Need to be cleaned annually.  Cleaning service is available.
    11. Water meters. Need to be inspected and replaced if necessary.
    12. Street maintenance. SBCA will share the cost of repair next spring.
    13. Delayed maintenance. Suggestion that a maintenance assessment be considered to cover dry rot condition of common areas. Concern over delaying needed maintenance.
  5. Insurance report by Beverly Rothenborg
    1. Community Association Underwriters (CAU) Seminar on Saturday, 7:30 a.m. in Bellevue. Request that funding be available to have representative attend the seminar.
    2. Current premium $14,000 for last year; $16,900 for 2005-2006. Motion to have the President and Beverly Rothenborg to look at possible additional services and make the decision to renew the policy.  Motion made by McKay and seconded by Edelblut.  Motion passed.
  6. CC &R recommendations
    1. Subcommittee working on amendments to the CC&Rs to clarify issues in the community.
    2. Possible amendments will be forwarded to the attorney, then to the membership.
    3. Reserve status for the IHVCA. Considering a consultant/company to develop a plan for the IHVCA to consider repair expectancy costs for five and ten years to 30 years and how to develop a reserve for these projected expenses.  Estimated cost would be $3000. Motion to allow the CC&R subcommittee to contact with a consult for a cost of up to a maximum of $3000. Motion by McKay, seconded by Edelblut. Passed.
  7. New Business
    1. IHVCA Minutes on website. Minutes published on the web. Motion to publish the “unofficial” minutes on the website.  Officially approved minutes will be replaced unofficial minutes.  Motion to approve by Edelblut and second Rothenborg. Passed
    2. Website address: http://www.plvc.org/ihvca/ihvca.htm
    3. The CC&R transcribed copy will be posted on the website. The CC&R subcommittee will review the transcribed copy.
    4. House Rules. January 2005 draft.  President will redistribute the latest draft for review and approval. Motion to approve the “House Rules” via email by the Board members by October 20, 2005. Motion by McKay, seconded by Graham. Passed.
    5. Common area modification for Bldg. 16.  Solution to return common area to natural condition. Planting of shrubs to re-establish a buffer zone. Final resolution in October.
    6. Management Firm. Discussion about possible saving, possible conflicts, and management. Concerns about landscaping, access to maintenance staff, cost savings related to landscaping and maintenance, and monitoring of work and concerns by homeowners.  Motion that a discussion on the concept of a “Management Company” be on the agenda for the November meeting. Motion by Edelblut, seconded by Rothenborg. Passed.
  8. Homeowners Comments
    1. Compliment on October IHVCA Newsletter
    2. Window washing.  Why in the fall? Primarily the cleaning of the gutters with resulting cleaning of windows.
    3. Request that the list be back on the website. Motion to have the owners list on the website. Motion by McKay, seconded by Edelblut. Passed.
  9. Board vacancies.
    1. Dan Quail was appointed to the Board of Directors. Motion to appoint Dan Quail to the Board of Directors. Motion by Edelblut, seconded by Graham.
    2. Interim Vice President. Motion that Jack McKay be Interim VP. Motion by Graham, second by Edelblut.  Passed.
  10. Next meeting, November 1, 2005, Tuesday.
    1. Agenda

                                                               i.      Management Company presentation

                                                             ii.      House Rules presented

                                                            iii.      CC&Rs Report

                                                           iv.      Maintenance Report

                                                             v.      Landscaping Report

    1. Financial Report 
  1. Meeting adjourned, 4:00 p.m.