IHVCA Board Meeting Minutes – Oct. 20, 2006
Meeting called to order at 3:00 PM.
Members present: Dan Quail, Bob Edelblut, Pegi Graham, Bev Rothernborg
Also attending: Mike Derrig, Property Manager.
Minutes from 9/8/06 BOD meeting corrected to show discussion about apparent high irrigation water usage.
Financial report by Bev Rothenborg. Expenditures through Sept. 30 are over budget but generally reflect the high level of maintenance and landscape work that was done during the summer months. Those expenses should slow down during the fall and winter months and come back into line with budget.
Landscape report by Bob Edelblut. D&D Services had to postpone lawn mowing due to wet weather. They will continue to come on Thursdays. They are scheduled to come twice during October and twice during November. January and February will be once a month. $1,000 was spent in the first 3 months of this fiscal year to repair sprinklers. This accounts for about a fourth of the of the landscape budget overage.
Maintenance and Repair report by Pegi Graham. Four roofs are to be pressure washed starting Tuesday, Oct. 24 (Bldgs. 1,3,4,8). It will take approximately 1 day per building to wash. Replacement of Bldg. 10 stairs and hand rail is complete. A carpenter is going to look at Bldg. 1 stairs and advise work needed. Gutter repair and window cleaning to be done by the end of November. Driveway and sidewalk Bldg. 2 have been replaced.
Old business
● The October Newsletter was published thanks to the efforts of Gregg Hupp who has graciously agreed to assist with this effort from his location in Dallas. Thanks for a great job, Gregg!
● Arrangements have been made with a contractor to examine the stairs and hand rail on Bldg. 1 to determine what needs to be done to make permanent repairs. He will provide the Property Manager with a cost estimate.
● Holes are to be drilled in the entry stairs of Bldgs. 2 and 18 to allow for water drainage. A non-skid strip is to be applied to the stairs to make them safe during freezing weather. This is a temporary fix with permanent repairs planned for next year. It was decided to postpone making permanent repairs due to financial constraints.
● A final draft of the Indemnity and Hold Harmless Agreement was made and Dan Quail will e-mail to the other Board members for their review and approval.
● Mike Derrig has made several changes to the proposed “Process”, “Request for Repair, Maintenance, or Remodel” and “Contractor Regulations”, and will e-mail to the Board members for their perusal.
● A proposal to renew our Association insurance was received from Community Association Underwriters of America (CAU). There was an 8% increase in premium that reflects the increased valuation of the Association assets. There was no increase in cost for the same level of coverage of other insured items. The Board decided to accept the proposal. It has been explained to the Board that insurance companies are generally attempting to withdraw from insuring older condominium associations such as ours and the sort of coverage we need is going to be increasingly difficult to find and more expensive. The new cost is very close to budget.
● Further discussion on Special Meeting to request Reserve Fund Increases was postponed until the next meeting due to lack of time.
New business
None
Meeting was adjourned at 5:20PM