IHVCA Board of Directors Meeting
Apr. 8, 2005 – Bay Club 3:00 PM
Minutes of April 8, 2005
Present: Margie Garcia, Bob Force, Kees Bouterse, Pegi Graham, Jack McKay
Financial: Janet Force and Mark Garcia.
Approval of Feb Meeting Minutes with corrections
Financial report:
Assets as of April 1st. $74,242.54.
Jefferson County to pay IHVCA $5,400 for additional road space.
Landscaping report
Kees gave a brief report about growth of hedges.
Good report on services provided by Bestscape.
Trees between 61, 71, and between 81 and 91, and 50, especially the trees next to the buildings. Criteria could be root system and insect spreading. Owners will be informed before tree cutting activity. Bob Force will inform the owners of the tree intended to be cut. Also, trees in space between N. Chandler and Bay Club parking lot.
Concern about grass area near building 7, between North Keel and North Chandler. Suggestion is to return grass area to natural setting. Purpose is to possibly reduce maintenance, appearance, and irrigation costs. Nearly by owners need to be consulted before any changes in landscaping. Kees Bouterse will have cost estimates available for the annual meeting.
Sprinkers next to stairs. Sprinklers need to be tested and checked. Also, 81 N. Chandler needs to be replanted. Building 18 needs plants on the left side.
Drain on South Keel. May have to increase area around drain.
Trees near North Keel and South Chandler need to trimmed.
Scrubs near deck at 11A N. Chandler were asked to be removed. Also stepping stones were asked to be installed by the back deck. Requested tabled.
Maintenance report
Paving of repairs of the streets – North Keel. Paving to be done in June.
Resealing of North and South Chandler would be a shared cost. IHVCA would be total cost of resealing North and South Keel.
Speed limit signs suggested to be posted on mail boxes. Suggestion of speed bumps on roads. Pegi Graham will purchase signs for mailbox holders.
Repair of Building 10 flume will be paid by new owner.
Books audit discussion Will ask Mr. Rafolvitch, CPA, to do a audit of the IHVCA books.
Board nominations. Interested residences are asked to contact Bob Force.
Olsen front door. Request for a different front door. Based on passed practice, original door design is the only door acceptable. Request denied at this time, but open to discussion at a later date.
Annual meeting planning. Bob Force relating to the annual meeting agenda.
Tentative agenda
President’s report – Bob Force
Financial report and budget approval – Janet Force
Audit vote – Bob Force
Maintenance report – Pegi Graham
Landscape report – Kees Bouterse
Nominations and vote of directors – Bob Force
Social (pizza and beverage)
New business
Landscaping and Maintenance committee chairs need to have budget proposals for next year.
Landscaping (Bestscape) has a built in 2.5% increase for second year of contract.
Board needs to consider the possibility of a dues increase to cover a proposed budget changes.
Landscaping Concern with Bestscape. Presentation by Mark Garcia about the natural area near the Garcia residence (between building 9 and 10). Bestscape has done some work in the common area. Kees will set up a meeting with Mark and Bestscape (Allen) will meet on Monday, April 11th, for a tour of the concerned area. Request is that the area of concern be maintained up to the quality level as the rest of Inner Harbor.
CC&R document. Concern over Article 24, Damage or Destruction: Reconstruction. Bob Force will clear up the situation.
Next meeting date. Second Friday in May.
Adjourn. 5:00 p.m.