Unofficial Summary for July 8, 2004 (Minutes will be presented at the August meeting for approval)

IHVCA Board Meeting Agenda

July 8, 2004

I           Call to Order/Declaration of Quorum
Meeting called to order by Bob Force, President, at 3:00 p.m. at the Bay Club.  There was a quorum.

Present: Bob Force, Pegi Graham, Gregg Hupp, Mason Rothenborg, Margie Garcia, Kees Bouterse, Janet Force, Jack McKay
Others: Margaret Ischer, John and Pat Emery

II           Reading and approval of previous meeting minutes

• Rothenburg moved and Bouterse seconded, approved by voice vote.

III          Treasurers report

• J. Force report on updates of the interest revenues and balance.  Balance: $85,328.07 (including building repair settlement)

IV         Committee reports

·        Landscaping: Bouterse report on tour of buildings.  Suggestion of a tour by the board regarding growth of trees.  Concern of shrubs and trees encroaching on buildings.  Concern expressed about irrigation or water problem between buildings, e.g., 81 and 91 N. Chandler. (Follow-up by Bouterse)

·        Maintenance and repairs. Judy McKay sent the maintenance list to Bob Force for presentation to the Board.  High priority items are (1) removal and covering porch and steps on fourplexes [estimated to around $2500 per building], and (2) support post problems under 70A/B, So. Chandler.  (Force will follow-up on both projects with estimates)  Klinker Construction did initial repair. 

V         Unfinished business

·        Maintenance chair(s) named: Pegi Graham and Gregg Hupp, co-chairs.  Sub-committee members:

1. Decks, Railing and Porch Repairs:  Bob Graham, 437 0680, bgconsulting@waypt.com

2. Cleaning and painting projects for 2004/2005:  Judy McKay, 437 1186, mckay423@cablespeed.com

3. Inspect mailboxes: Marianne and Doug Barber, 437 5018, mardou1@cablespeed.com

4. Roof cleaning and repair: Peggy Graham, 437 0680, pegig@waypt.com

5. Carpet cleaning: Mark Garcia, 437 8059, garcia@olypmus.net

6. Window and Gutter cleaning: Dotty Brice, 437 0137

7. Picnic and social events: Linda Karp, georgekarp@aol.com and Dorothy Foust, 437 2836, frost@olympus.net

8. Power washing:

9. Street Repair:

10. Gutter care and repair:

·        Front upper level porch steps – Bldgs 1 and 2 (see above)
 70A/B trusses/support structure: Report on potential claim.  No news

·     Tree topping request:  Report by Force about request by Timberton residents.  Request to the SBCA Architectural Review Committee to top trees located on the bank was rejected. Timberton residents have appealed the decision.  Representing the IH Board is Mason Rothenborg at future SBCA meetings.

·        Maintenance policy: Policy on limited common areas, e.g., decks.  Motion by McKay, seconded by Hupp, that a sub committee of the board and residents be established to investigate solutions and cost estimates to the maintenance of decks of the association.   Passed.  Force will follow-up with sub-committee membership and meeting time(s).  Report due at August meeting.  (Click here to see follow-up letter by Bob Force)

·        House rules:  Enforcement of rules.  No action

·        CC&R filing.  No action

VI         Residents forum

• Question of enforcement of CC&R rules - behavior of residents - communications - awareness of CC&Rs

• Stop sign at So. Chandler and Spinnaker Way.  Shrubs and brush cause visibility problems for cars entering Spinnaker.

VII        New business

·        Bank stability issue:  Inspection to be arranged by Force.  Tree, soil, drains, and erosion.  Bouterse will follow-up with inspection and report to the board. 

·       IHVCA Web site - McKay displayed the contents of the website.  An email will be sent to residents stating that addresses, phone numbers, and emails can be deleted from the "resident" list, if requested.  The "Maintenance repair and improvement" form was discussed.

·        Discussion of owner discretion on deck upgrades/changes (see above)

• Date/time of next meeting (second Friday of each month at the Bay Club) Next Meeting: Friday, August 13, 2004, 3:00 p.m., Bay Club

VIII       Announcements:  No announcements

IX         Adjourn:  Meeting adjourned at 4:40 p.m.

Summary of responsibilities for the next meeting:

Bob Force:

• Appoint and schedule a meeting of the sub committee to study alternatives and propose solutions for the maintenance of decks- Report at the August meeting

• Inspect trees of concern between buildings on North Chandler - Report at the August meeting

• Acquire estimates on steps and porch repair and covering - Report at the August meeting

Kees Bouterse:

• Organize tour of the grounds to inspect trees, irrigation, and standing water issues-Report at the August meetng

Mason Rothenborg:

• Report to the Board on actions taken by the SBCA regarding tree removal - Report at the August meeting

Jack McKay

• Update IHVCA website and email to residents

Unofficial minutes.  7/8/04 jm