TEAL
Board of Directors Meeting
May 27, 2009 ---BAY CLUB---3 PM
As Approved at July 27, 2009 Board of Director’s
Meeting
Call to Order:
The meeting was called to order at 3:00 p.m. by President,
Mel Caskey
The following Board members were in attendance.
A quorum was determined.
Mel Caskey – President
Sharon Zablotney – Vice President
Dan Clinkenbeard – Treasurer
Don Carlson – Landscape
Simeon Baldwin – ARC
Russ Michel – Secretary
The following TLV residents were in attendance:
Bev Browne and Gary Moore.
Minutes - Russ Michel:
TLV Meeting Meetings from March 23, 2009 were presented.
M/S/C to accept.
Still need a digital copy of the 2009 approved budget posed to the website.
Treasurer's Report: Dan Clinkenbeard
1)
The Income Statement shows we are tracking to the
2009 Budget with normal variations.
2)
The April 30, 2009 Balance Sheet shows Total Current
Assets of $89,290.38 compared to $70,438.54 on April 30th last year.
3)
Dan transferred $15K from checking to Money Market
Account.
4)
Mel will pick up the mail in Dan’s absence from June
1 – 23rd.
5)
The Nonprofit Corporation Annual Report form was
completed and signed by Board members during the meeting.
Landscape Report – Don Carlson
1)
We have four bidders who have indicated their intent
to bid for a 2010 – 2012 Landscape Contract.
2)
Water has been turned on but sprinkler patterns have
not been checked.
3)
Crabgrass control will be applied.
ARC Report - Simeon Baldwin
1)
Seven ARC permit requests since last meeting.
2)
There are no current ARC issues.
President’s Report – Mel Caskey
1)
Port Ludlow Drainage District Report – Gary Moore
a.
There are six members on the committee to working to
determine a Draining Plan. This
committee was commissioned by the SBCA.
b.
Legislation by federal / state / county is forcing
Port Ludlow to take action regarding storm water runoff.
c.
The community will be informed primarily by articles
in the Voice
d.
For South Bay, the infrastructure is in place and the
primary responsibility of the Drainage District would be maintenance.
e.
The Drainage District would be funded with a
Jefferson County voter approved tax levy.
2)
All Board Members need to make sure American Marine
Bank has their signature on file.
3)
Thank you to Carol Katunzy for organizing the Flag
Ceremony.
4)
TLV Sign – Mel presented options for refurbishing or
replacing. Replacing would cost
approximately $3,808.92 including tax.
Refurbishing would cost approximately $300 - $400.
Old Business:
1)
Bookkeeping Services – Satisfactory but needs
direction – Closed topic.
2)
Tree Inventory –
After discussion, the Board decided tree issues will be addressed on a
case-by-case basis – Closed topic.
3)
TLV Board of Director’s Term of Office - Sharon will
propose options. Any changes to terms of office would require a change to the
CC&Rs. Tabled.
4)
Need to determine how long archived minutes need to
be retained. Mel is investigating.
Tabled.
5)
How to address missing fire hydrant markers – Mel to
call local Fire Station. Tabled.
6)
Outdoor lighting concern seems to be resolved –
Closed topic.
New Business
1)
2010 – 2012 Landscape Contract – references will be
checked after bids are received.
2)
Annual Meeting will be scheduled September 28, 2009.
a.
Need to develop slate of Board nominees as four
current members term of service expires January 1, 2010
3)
Russ to send TLV an e-mail gauging interest in a TLV
Garage Sale.
4)
Next Board of Director’s Meeting on July 27, 2009.
Adjournment:
M/S/C to adjourn at 4:33 p.m.
Respectfully Submitted,
.