TEAL LAKE VILLAGE ASSOCIATION
Board of Directors Meeting
November 16, 2009 ---BAY CLUB---3 PM
As APPROVED at the March 15, 2010 Board of
Director’s Meeting
Call to Order:
The meeting was called to order at 3:00 p.m. by President,
Mel Caskey
The following Board members were in attendance.
A quorum was determined.
Mel Caskey – President
Dan Clinkenbeard – Treasurer
Don Carlson – Landscape
Simeon Baldwin – ARC
Russ Michel – Secretary
The following TLV residents were in attendance:
Karol Cushenbery, Fran Wickeham, and Janet Hanz.
Minutes - Russ Michel:
TLV Annual Meeting from November 16, 2009 were presented.
M/S/C to accept.
Treasurer's Report: Dan Clinkenbeard
1)
The Income Statement shows we are tracking to budget
with normal variations.
2)
The October 31, 2009 Balance Sheet show Total Current
Assets of $97,838.69 which is sufficient to fund the $400 dues credit per
homeowner and maintain a three-month cash reserve.
3)
Per TruGreen accounting practice, monthly invoices
are paid in advance.
4)
Have not yet received bill from BayView for our share
of detention pond maintenance.
5)
One homeowner is 90-days past due.
6)
Dan submitted his resignation effective immediately.
7)
Will need new signature cards at American Marine
Bank.
8)
Need a copy of the 2010 approved budget so can post
to the web site.
Landscape Report – Don Carlson
1)
Landscaping is going well.
Mostly up-to-date on pruning requests.
2)
Fertilizer was applied as requested.
3)
Water bill this year was higher due to watering more
than twice a week at the entrance.
4)
The rain gauge that controls sprinklers at the
entrance needs to be checked and repaired if necessary.
5)
Process will be determined that will indicate what
services each homeowner desires.
Starting with TruGreen services in January, will keep services at what homeowner
has indicated in the past.
6)
Some shrubs may need to be replaced.
If TruGreen recommends service beyond the contract obligations, they
should submit an estimate for Board approval.
7)
Noted that the flag is torn and should be replaced.
8)
Question from the floor – is blowing leaves away
between houses a contracted item?
9)
The TruGreen signed contracted will be scanned into a
PDF.
ARC Report - Simeon Baldwin
1)
No ongoing issues.
2)
No pending applications.
3)
Two ARC permit requests since last meeting.
Vice President’s Report - None
President’s Report – Mel Caskey:
Proposed 2010 Board meeting schedule:
March, May, July, and Annual Meeting in September.
Noted that any special meetings can be called with 10-days notice to the
homeowners per our Bylaws. Proposed
dates are: March 15th,
May 17th, July 19th, and Annual Meeting on Sept 20th.
Old Business:
1)
The new entrance sign is being manufactured.
Noted that the sign needs to be periodically maintained.
Also noted that the sign surround should be painted this Spring.
2)
Detention Pond – question:
Does our liability insurance cover the pond?
Noted that BayView is responsible for monitoring pond levels during storm
events per our governing documents.
3)
Retention of old minutes – additional space at Bay
Club can be provided.
4)
Missing Fire Hydrant Markers – resolved?
New Business
1)
New Board officers starting January 1, 2010
a.
Sharon Zbotney – President
b.
Karol Cushenbery – Vice President
c.
Fran Wickeham – Treasurer
2)
Continuing Board Members:
a.
Don Carlson – Landscape
b.
Simeon Baldwin – Architectural
c.
Russ Michel - Secretary
3)
Motion – M/S That Fran Wickeham immediately assume
the role of Teal Lake Village Treasurer. Discussion: Requested that Garth
perform a review of the 2009 books.
Passed.
4)
The Board expressed a “Big Thank You” to Mel Caskey –
President and Dan Clinkenbeard – Treasurer for serving on the Board.
Also a “Big Thank You” to Dick Allyn for his work in developing the new
landscape contract.
Announcements:
Next Board Meeting on March 15, 2010
Adjournment:
M/S/C to adjourn at 4:10 p.m.
Respectfully Submitted,
Russ Michel
.