TEAL LAKE VILLAGE ASSOCIATION
Board of Directors Meeting
July 19, 2010 ---BAY CLUB---3 PM
As APPROVED at the September 20, 2010 Annual
Meeting
Call to Order:
The meeting was called to order at 3:00 p.m. by President, Sharon Zablotney.
The following Board members were in attendance.
A quorum was determined.
Karol Cushenbery, Vice President
Fran Wickeham, Treasurer
Don Carlson – Landscape
Simeon Baldwin – ARC
Russ Michel – Secretary
The following TLV residents were in attendance:
Don Summers, Barbara Collins, Bill and Beverly Browne, Dave Bobanick,
Janet Hanz, Rose Yim, Bob Forster, John Lewis
Secretary’s Report: Russ Michel
TLV Board Meeting Minutes from May17, 2010 were presented.
M/S/C to accept.
Treasurer's Report: Fran Wickeham
1)
Our end of June 2010 cash balance is $53,162.52
2)
No unusual or extraordinary expenses encountered; we
continue within our 2010 budget projection.
3)
Third quarter dues are being received as expected.
4)
Notice from OWSI regarding 5 percent sewer rate
increase.
5)
An increase in water rates is expected in November.
M/S/C to accept the Treasurer’s Report.
Landscape Report – Don Carlson
1)
TruGreen’s testing of the backflow prevention valves
reported that 33 failed. It was
decided to have Olympic Water do a spot test to validate.
Four retests passed. Discussed
having all backflow valves retested.
2)
Rain sensor at the entryway has been replaced.
3)
Don suggests that the entryway sign not be painted.
Karol will contact BayView Board members to determine maintenance efforts
once their sign was painted.
Pressure washing did make a big difference.
Tabled for future discussion.
4)
Property owners are responsible to remove noxious
weeds on their property.
5)
Regarding the alders in the common area behind homes
on Sea Vista Terrace, Karol investigated including reviewing previous minutes
and County recommendations. Karol’s
written report included in these minutes.
In TruGreen’s contract – Section 9.4, alders and similar trees in the
limited common areas to be trimmed in the Spring.
This work has not been done. It was suggested several Board members
discuss this topic with Chuck Rammell – TruGreen Account Manager.
6)
Regardless of several landscape complaints, many
positive comments have been received.
7)
Emphasized that the way to request work (hedge
trimming, etc) is for homeowners to complete a Landscape Service Request Form
and place on the clipboard.
8)
Suggested that item be included in 2011 budget for
common area planting and bark dust.
ARC Report - Simeon Baldwin
1)
The dangerous tree behind John Fort’s house has been
removed after SBCA ARC approval.
2)
Common area trees were limbed-up between Clear View
and Sea Way Place after SBCA ARC approval.
3)
Seven ARC permit applications received since last
meeting. Report attached to these
minutes.
4)
June complaint regarding crawl space sump pump
discharging onto a neighbor’s lawn was resolved.
5)
Simeon confirmed that State RCW 64.38.034 overrides
SBCA Design Standards 5.1.21 so one political sign on private property is
allowed which must be removed 30 days after the election.
6)
A Fairview resident requested alders and small maples
less than 6 inches in the common area between Teal Lake Road and Crestview be
trimmed for view maintenance.
Fairview homeowner to pay for such trimming.
7)
Noted that individual homeowners are responsible for
upkeep even if vacant. A letter will
be sent to owner of 47 Sea Way Place.
8)
Some houses in TLV have cedar shakes and others have
composite roof materials. Design
Specifications 5.1.8 define the standards for color and character.
Presidents Report
- Sharon
Proposed Rule #6 – Homeowner who contracts or
performs work that adversely affects the common or neighbor’s area is
responsible to return the area/s to the previous condition.
If homeowner does not comply, the TLVA may contract for the work and bill
the homeowner. Failure to pay for
the repairs may be followed by prompt imposition of a lien on the homeowner’s
property in accordance with the Association By-Laws, and legal action for
collection may be initiated by the TLVA.
M/S/C to adopt Proposed Rule #6.
Signed copy to be included in the three-ring binder in the SBCA cabinet.
Vice President’s Report – Karol Cushenbery
Karol has taken it upon herself to update the New
Homeowner Pamphlet. She shared work
done to date.
When a residence changes ownership, the Treasurer
receives a quarterly report from Linda Cook – the Book Keeper that could be used
to update the TLV Roster.
Old Business:
1)
Regarding the detention pond owned by BayView, TLV’s
only responsibility is to pay our share of pond maintenance.
See February 2008 Minutes – Treasurer’s Report for details.
2)
Seven letters were sent to homeowners who have not provided their e-mail address
in an effort to update the TLV Roster.
Email is the only way communications are sent to TLV homeowners.
New Business
1)
Four current Board members term of service expires
December 31st. If TLV
residents do not volunteer, our By-Laws require us to contract with a
professional management firm.
Discussed that ballot with candidate names needs to be sent to homeowners
30-days before the Annual Meeting or dissolve the Board and move forward with a
management firm. Russ volunteered to send an e-mail to TLV residents seeking
volunteers and describing the consequences if no volunteers.
2)
Question raised whether Landscape should be two
different people – maybe not Board positions and how Block Captains should be
used.
Communications
Sharon received a letter from Port Ludlow Today
inquiring about TLV being on their website.
Our current website maintenance is done at no cost.
No interest at this time regarding Port Ludlow Today that may have an
associated cost in the future.
Announcements:
Annual Meeting – September 20th, 3 p.m. at the Bay Club.
Adjournment:
M/S/C to adjourn at 4:33 p.m.
Respectfully Submitted,
Russ Michel
.