Teal Lake
Village Homeowners Association
Board of
Directors Meeting
The meeting was called to
order by President Perry at 3:30 PM. There were six board members in
attendance and homeowners present were; Lois Ruggles, Frank Mitchell, Carol
Katuzny, Shirley Purcell, Janet Hanz, Fred Scheidt and Jean Taylor.
It was moved and seconded
that the minutes from the December 17th meeting be approved.
John Fort requested a change in the minutes to reflect that Dick Padilla not
Carl Pipkin gave the treasurers report. The minutes were then approved.
The Safety committee report
was given by Dick Padilla and Frank Mitchell. It was reported that a
communication exercise had been conducted and that it was very successful.
It has become clear that there are too few radios and people to man them to
effectively handle an emergency situation of a catastrophic nature. An idea
that has been put forward is to approach all the village associations to
solicit funds for the purchase more emergency radios and people to volunteer
to operate them.
The Treasurers report given
by Carl Pipkin indicated that the association as of December 28, 2001 had
$15,390.00 in our Checking account and $22,916.00 in our savings account.
We also have a $5,334.00 certificate of deposit at Bank of America. His
report indicated that we are on track with the budget to this date.
In the absence of Earl Yim
Marg Haverstick gave a brief report on the erosion problems in the village.
The ARC committee walked the area and has received some advice as to how to
correct the problem. A homeowner expressed a concern regarding drainage
onto Crestview. She was assured that the problem would be looked at.
Marg Haverstick explained
that there was a penalty clause in the new landscaping contract with All
Care landscaping. She explained that they have already started doing things
that are not in their contract to enhance the grounds. The contract for
weeding has not been signed yet but the contractor has accepted the
conditions. Marg is still recruiting committee members and was happy that
all the current members are returning. The homeowners can expect to receive
a letter from the new landscape company owner explaining how they well be
doing their job.
Lynn Gauche explained that
the Teal Squeal will be going out on Friday. She stated that she still some
input such as a treasurers report and any other news that is important to
the association. A discussion took place regarding cash flow analysis
regarding landscaping. There was a comparison of commitment accounting
versus demand accounting. We currently use the demand accounting system as
it seems to be easier for us. Lynn Gauche explained that the commitment
accounting cash flow chart that she had done was to let the board know that
the money was there to support the new landscaping cost through this fiscal
year.
John Fort gave the SBCA
report. He noted that they were not asking for any more money and that PLA
had given an extensive report the approximately 450 new homes that will be
going in over the next three to five years. He stated that two villages are
currently being built and the others that are planned will be addressed to
each of the village associations prior to them being built. A discussion
took place regarding what 450 homes meant as to buildings versus doors. It
was determined that they were talking about doors.
Under old business Dick
Padilla brought up the matter of a nominating committee for the board
elections that will take place at the annual meeting. It was decided that
an announcement would be put in the Teal Squeal asking for a volunteer to
head that committee. It cannot be a board member and must be a homeowner.
The subject of staggered
terms for board members was brought up and discussed briefly by the board.
All are in favor of staggering the terms from 1 to 2 years. It will take a
vote of the entire village to change the rule of one year terms. This will
addressed at the annual meeting where a vote will be taken.
A discussion took place
regarding the new light at the foot of Crestview Drive. It was stated that
it is inadequate for the area as the light is too dim. The design was also
questioned and it was discussed that a previous board had established the
design of the light.
Under new business the
maintenance of the monument at the entrance to TLV is starting to look
shabby. It was discussed regarding the cleaning or repainting of the
entrance sign. It was brought up that PLA is looking at changing and
updating signage in Port Ludlow and they may be the ones to correct the
problem.
A homeowner living on
Outlook Lane complained regarding the unsightly grounds across the street
from his home. This area belongs to Woodridge Village who has to this point
refused, for several reasons, to clean up the brush or maintain the
landscaped area on the corner of Crestview Dr. and Outlook Ln. President
Perry told the homeowner that he would again approach the Woodridge HOA
regarding the matter. It was suggested that TLV expend funds to keep that
area up. It was explained that our CC&Rs restrict the use of TLV funds for
landscaping only in the TLV property. It was also suggested that some of
the homeowners would be will to voluntarily maintain that part of the
Woodridge property. Perry said that he would approach the Woodridge
Association.
There being no further
business before the board, the meeting was adjourned at 4:25 PM.
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