Regular Board Meeting:
Richard Rudy (President) opened the regular board meeting. The Board members present are Jack Piper (Communications), Jim Richards (Landscape), Bob Duncan (Treasurer), David Wheeler (Liaison to Port Ludlow Village Council), and Bill Browne (Liaison to SBCS). Doug Schiebel (ARC) was not present.
Communications Report: Jack Piper stated that there were corrections to be made on the September minutes. Richard Rudy called for a motion to approve the corrected minutes. The motion passed.
Jack Piper reported that the Teal Squeal was delivered on October 19th. The next Teal Squeal will be out at the end of November. The June and July minutes and the October 19th Teal Squeal are all on the web site.
Bob Duncan made the Financial Report. Bob had one financial report this time. With America Marine Bank the checking statement covers to the end of the month. The savings account report comes every three months. The bottom line on the September report shows we are under executing by $676.00.
The savings account is a little over $10,000.00 right now. Bob said he checked on the interest and penalties for various CDs. He stated that he was thinking of putting $15,000.00 in the CDs. There was a discussion on CDs as to length, interest, and penalty for early with drawl. A motion was made and approved to $15,000.00 in a two year CD.
Jim Richards gave the Landscape Report. Jim reported that on October 21th we had a fire hazard evaluation inspection by the Fire Chief. He was accompanied by Julie Nod who works for Washington State Extension with a particular area of interest in fire assessment for neighbor hoods with in Jefferson County. They spent about an hour and a half in the village. Julie is going to do a write up for us on this inspection. They were extraordinarily pleased with what they saw with in Teal Lake Village. Julie stated that we have probably the best protected neighbor hood in Jefferson County from the hazard prospective. Julie said she would supply us with some hand outs that can be distributed with the next Teal Squeal within the next couple of weeks.
The recommendation for the Landscape contract was submitted to the board and was passed to be submitted to the membership for approval at the yearly meeting.
Four Seasons came to Jim last week and made an offer to establish some electrical outlets at the village entrance, decorate the entry way for us by providing the lights and labor at no cost to us.
There was a discussion about the offer and a motion was presented and passed to approve the offer with it being implemented after and on the condition that the landscape contract is approved at the November meeting.
Bill Browne asked about the status of renewing the bark in the Village. It was stated that the concept was approved but it had been tabled for action until the spring.
Richard Rudy gave the ARC Report. He had the permit to remove the two dead tress in the common area. All other ARC issues were deferred to be handled by Doug.
Dave Wheeler gave the PLVC Report. Dave reported the annual meeting did not have a quorum so basically nothing was done. Dave gave a report on the progress of the PLA development plans. This had to do with them resubmitting their revised plans to the county for county approval.
Bill Browne gave the SBCA Report. Bill reported that the SBCA would be replacing the windows in the swimming pool area within the next six months. They will be replaced with windows that have vinyl frames. THE second item was about the survey that went out a few weeks ago on how the members use the club and its use in the future. Out of about 500 surveys sent out they have received back almost 300.
Old Business:
Dick Rudy reported that he has not yet sent out the letter to the Jefferson County Public Works Department on the maintenance and repair of side walks.
Dick Rudy has sent a thank you to Dave Bobanick on the work he did on the Teal Lake Village Golf Tournament and BBQ.
Bob Duncan stated that we need to discus the presentation at the annul meeting. He asked that Jim go first in presenting the landscape contract and he would follow with the budget. Bob asked Jack if he could make arrangements for a computer slide projector. Jack stated that the club has a projector and would follow up on using it.
Bob asked what else besides contract, the budget, the nominations, and the audit do we need to address. Bob will take the budget, Jim the contract, Dick the audit issue, and the nominating. Bob will take the nominating section.
We will have Mike Keefe checking people in at the door and Helen Crowley and Tom Albus counting the votes.
The date and time of the meeting is 4:30 PM, Monday, November 22nd, at the Bay Club.
New Business:
Jim Richards brought up the December meeting. He reminded us that we usually do not have a December meeting. A motion was made and passed that we forgo the December meeting.
It was agreed that the board will address any open items at the end of the annual meeting.
It was brought up that the CC&R’s need to be checked as to what type of roofing is to be used in Teal Lake Village.
There being no further business before the Board the meeting was adjourned at 5:00 PM.