Teal Lake
Village Homeowners Association
Board of
Directors Meeting
Richard Rudy opened the regular board meeting at 3:30
PM.; all of the Board members were present.
Richard Rudy called for the review of the minutes
of the meeting of 1/26/2004. A motion was called for that the
minutes be approved seconded. There was no discussion and the motion passed.
Richard Rudy called for the review of the minutes
of the meeting of 2/23/2004. A motion was called for that the
minutes be approved seconded. There was no discussion and the motion passed.
Richard Rudy called for the review of the minutes
of the Town Hall meeting of 4/5/2004. A motion was called for
that the minutes be approved seconded. A correction was noted in the
spelling of Schiebel. There was no other discussion and the motion passed.
Bob Duncan gave the Financial Report. Bob
stated that the final report up to 2/29/04 showed that every thing was on
track. The interim budget through 3/30/04 shows it is also on track. He
stated that our true assets set around $40,000.00 to $42,000.00 with a load
up in the first quarter and a drawn down in the next two months.
Jim Richards gave the Landscape Report. Jim
reported that we had a new site manager with Allcare. Jim stated he has had
discussion with Allcare about the use of the gang mower being used on home
owner’s lawns. Allcare has agreed to use nothing but 21 inch mowers on the
front lawns and have been doing that for the last two weeks.
Jim stated that weeding is becoming more and more of a
problem and he has talked to Allcare last week about it and Allcare has
hired six additional people to do the weeding. Allcare has started some
weeding, both by hand and by spray as of last week. The new people will
start weeding starting tomorrow.
Jim said he would be calling around to get some bids
on barking. The entry way sign has a split in the wood, not on the glue
line, on the top right, and will have to be repaired. Jim stated that all
the water sprinklers should be turned on this week. Everybody must replace
the nine volt batteries in their sprinkler controllers and he would include
this information in his Teal Squeal article. It was mentioned that some
controllers did not have the nine volt battery. During the check valve
tests, there were five found to be bad and the home owners were notified.
A question was asked if the use of the 21 inch mowers
for the front yard was going to be a requirement in the new contracts. There
was a discussion by the board members on the problems caused by the gang
mower and how restricting it uses could result in higher cost in the
contract. The contract bid information is going out the 1st of
May and it was agreed that the use of 21 inch mowers be part of the bid
requirements. A motion was made that the new contracts include the
requirement that only 21 inch mowers to be used for the front lawns. The
motion was seconded. In discussion the wording was changed from only using
21 inch mowers to not using gang mowers on front lawns. There was no other
discussion and the motion passed.
Doug Schiebel gave the ARC Report. Doug
Schiebel stated that he had processed five applications. There was a
discussion on approving siding. The main factor agreed upon was that the
siding conforms in looks to what exist in the village. Doug discussed the
need to have a sample of paint color when a home owner wants to repaint
their home. Doug said we have had some problems with people using our
limited common areas as a sort of dump for cuttings. There was one home
owner cut down some of the alders in their back yard, without ARC approval,
and failed to remove the debris. As they are out of town, one of the
neighbors has agreed to take care of the clean up for them. Doug said he
would follow up on this including sending them a letter about following the
village rules on such things. There was another home owner that removed some
trees, with ARC approval, but failed to clean up the debris. Doug said he
would follow up that one also. Doug said he would include some information
about not using the common areas for cutting dumping in his Teal Squeal
article.
One of the applications was a request to plant some
fruit trees in the front yard. Doug wanted to know if there was an existing
list of acceptable plants. He would to some research into locating such a
list as one exist for each home owner to sign off on when they bought their
home. There was a discussion on putting trees in the front lawn area and how
that would require the removal of a large part of the grass.
There was a question on what were we going to do about
lot 74. Doug stated we had decided that we would have a motion on treating
them as if there were a home owner and billing them. It was stated that we
need a letter from the board to PLA, from the President, saying here is what
we done with this lot. Bob Duncan said he would prepare cost information for
Richard Rudy. PLA has already stated that Teal Lake Village is built out, so
lot 74 is not a developer’s lot waiting to be built on. There was a motion
made that a letter be sent from Teal Lake Village board, Over the presidents
signature, to PLA stating that they will be billed the same as any other lot
owner in Teal Lake Village. The motion was seconded and passed.
Dave Wheeler gave the PLVC report. Dave stated
that he had taken minutes of their meeting and had sent copies to the
secretary and president. He asked if the board wanted him to bring copies
for all the board members. Dave reported that the Farmers Market was going
away due to insurance costs. He mentioned putting an item on the next ballot
of Teal Lake to have each homeowner contribute $4.00 per year toward PLVC.
He reported that Emergency Prepare wanted to put in a siren at the fire
house to notify all in the event of a major disaster but due to the expense
that will not happen. He also reported that PLC plans on being completely
built out by 2010 at the latest and that ever thing in Port Ludlow is for
sale with them not being here after 2010. Various information on PLVC
relationships with Jefferson and Kitsap County was presented.
Bill Browne gave the SBCA report. Bill reported
that the SBCA is putting out rfps for the architectural work that will
double or triple the size of the exercise area.
Old Business:
There was no old business for discussion.
New
Business:
Jack Piper reported that the Teal Squeal was due to be
put out next month and he would like to have the articles for the next issue
to him by the 15th of next month. Jack also asked if we wanted to
put the PLVC notes on our web site. The consensus was that we would not put
their minutes on our web site.
Bob Duncan said he would write a short article for the
Teal Squeal that we will move ahead doing the change to the CC&R’s. Phase
one would be getting out all the garbage language dealing with the
contractor. He said he would also write an article addressing our financial
state and the fact that there is no cause for concern for a dues increase at
this time. Bob said he thought we should look at a minimum reserve of
$15,000.00 to $20,000.00. We presently have around $40,000.00 as our base.
Richard Rudy asked about a current list of Teal Lake
home owners. Jack reported that there were people who did not want their
information published on the web site. Bob asked if we were going to put out
a hard copy.
Jack asked about the follow up on a question that came
up in the Town Hall meeting concerning renters that had four dogs and they
were not cleaning up after them. Richard Rudy did not remember committing to
follow up on this question.
There being no further business before the Board the
meeting was adjourned at 4:55 PM.
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