Teal Lake
Village Homeowners Association
Board of
Directors Meeting
President Lynn Gauche opened the meeting at 3:30 PM at
the Bay Club. Board members present were: Lynn Gauche, Tim Perry, Bob
Duncan and Earl Yim. Homeowners present were: Beverly Brown, Carolyn and
Doug Schiebel, Huanna and Bill Cooke and Garth Lindsey.
President Gauche reviewed the agenda and the minutes
for the March 7, 2003 meeting were discussed and a motion was made and
seconded and passed to accept the minutes.
Bob Duncan gave the treasurers report stating that the
final Budget Execution Report shows that our total assets as of February 28,
2003 the total assets of the village are $49,642.37. Bob when on to say
that he had made some changes to the format of the budget stating that it
made more sense to change a category in income as it was a better place to
reflect Homeowners Dues Refund. He will be working with the accountant to
polish some of the rest of the categories. The accountant was putting
postage fees in the wrong place so that will be changed also. A question
concerning postage for payment of dues to the accountant in separate
envelopes was brought up by a homeowner. He wondered if they could be
combined to save postage to the homeowners. Bob said that he would check
with the accountant but that he did not think so.
Beverly Browne gave the landscape report for Jim
Browne. She stated that all of the homeowner surveys have not yet been
received. Most of the surveys are in but there are a couple of block
captains have not yet turned theirs in. We should have a full report and
tabulation of the surveys by the next meeting. There was a question
regarding the sprinkler systems and Beverly stated that they should have
been turned on by this time. Several homeowners stated that theirs were not
on. It was stated that the mowing in the common areas has been done but
some said that it was not done well. A question was raised regarding the
length of the cut on the lawns and the question of the sprinklers and the
length of the grass will be raised with the landscaping company. The empty
lot on seaway was brought up by a homeowner and he wondered who was
responsible for cutting it. The homeowner also wanted to know if it could
be landscaped. It was explained that the association does not own the lot
as it still belongs to PLA. It was suggested that the new owners next to
the lot should contact PLA and make that request. A discussion took place
concerning the instability of the embankment of that lot and whose
responsibility it was.
Earl Yim gave the ARC report. He stated that there
was nothing new to report at this time.
Jack Piper and Fran Wickeham were not present for
their report but Fran had submitted a report in writing which was reviewed.
Under old business the problem of delinquent
homeowners dues were covered. President Gauche informed the Board that
there was still one homeowner who was refusing to pay their share of the
village expenses. A letter has been sent to the homeowner telling them that
he has until May 15 to pay his current and past dues or the Board will take
legal action.
The sign repair was covered by Bob Duncan regarding
the cost of repairs to the sign at the entrance. It is weathered and
cracked and bids were called for. We received one bit for $1280.30 to
repair or $2327.03 to replace the sign. Bob stated that he could fix the
sign for the cost of materials which would be fifty or sixty dollars. The
only problem would be if the sign might fall apart when being removed. A
motion was made and seconded to have Bob proceed with repairs. The motion
passed.
Under new business, the need to find a replacement of
Earl Yim on the Board and the ARC committee was discussed. President Gauche
gave a brief description of the responsibilities of the ARC chair. A
homeowner, Doug Schiebel, stated that he would be interested in serving on
the committee. Earl stated that if the permit was one where there was a
precedent he would make the decision but if there was any controversy he
would consult the entire committee. There was a discussion regarding trees
planted that block views and the process for handling that was explained.
It was discussed that a committee needed to be formed
to seek candidates for the election of board members in October. There will
be three positions open at that time. A notice will be put in the village
paper in May seeking volunteers to head up the search committee as well as
persons who are interested serving on the village board of directors.
A request has been made to have a ceremony when the
new flag is raised at the entrance to the Village. We are looking for a
bugler to play at the ceremony.
Bob Duncan explained that we are changing from fiscal
to calendar year for our budgeting process. To facilitate this we must
extend this years’ budget until the end of the year. It was decided to
formulate the interim budget put it in the Teal Squeal and have ratification
for it by the association members at the June meeting. It was stated that
if the homeowners did not ratify the interim budget at that meeting that the
Board could simply go forth with an extension of the current budget. The
Board agreed that they would rather get input from the homeowners on the
budget rather that just proceed to extend it.
Tim Perry stated that he had been reviewing the CC&Rs
and By-Laws and is willing to go through and review and suggest changes to
make the documents agree with each other.
A discussion took place regarding minutes for the
working sessions and meetings. It was felt that although no votes were done
at a working sessions we should have minutes for those meetings also and
preferably a recording for each meeting that should be in file. The board
determined that because the meetings are open and that decisions are not
made it would be unnecessary to keep and extra set of minutes.
From the floor there was discussion regarding a stand
of Alders near the entrance and if they will be cut down.
There being no further business before the Board the
meeting was adjourned.
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