Teal Lake
Village Homeowners Association
Town Hall Meeting Meeting
Richard Rudy opened the board
meeting at 2:30 PM and introduced the board members to the audience; all of
the Board members except Bob Duncan, (Jack Piper, Jim Richards, David
Wheeler, Bill Browne, and Doug Schiebel) were present. He also introduced
the two people who would be counting the ballots, Tom Albus and Earl Yim.
Mike Keefe was handling the sign in table and was also introduced.
Richard explained that this was a
Town Hall meeting and not the annual meeting which would come up in October.
He explained the purpose of the meeting; to vote on three amendments to our
CC&R’s and to vote on a proposed level of service maintenance plan.
The first amendment needs a yes
vote of 65 homeowners to pass and it stands on its own merit. Both the
second and third amendments also need a yes vote of 65 homeowners to pass
and both must pass to be approved. If one doesn’t pass then both are
invalid.
The level of service needs a
majority of yes votes but if either amendments 2 or 3 fail then if also
cannot become effective.
Richard reviewed the agenda for
the meeting.
Richard Rudy made the
Financial Report in Bob Duncan’s absence. Richard stated that the
interim budget report from 1/1/04 through 2/26/04 show a total income of
$41,520.72 and a total of expenses of $28,182.00. The report as of 2/26/04
showed that our total net worth was $56,042.66.
Richard Rudy explained amendment
one, the change to CC&R section 5.5, giving the purpose of the modification
to the CC&R’s. A question came up on what constitutes a quorum to pass these
amendments and it was explained that quorums are covered in the CC&R’s and
for an amendment change it takes 67% of the homeowners which is 65
homeowners.
Jim Richards gave the
Landscape Report. Jim stated that our contract with Allcare for
landscape maintenance in general expires and the end of this year and in
order to prepare for that event the Landscape sub-committee actual started
in October to do the prep work to put the contract language together, revise
the form as necessary and start looking for bidders. The sub-committee has
contacted prospective bidders and we now have nine different organizations
that have said they are willing to bid on our contract. As we have done in
the past, it will be set up for one, two or three year proposals from the
bidders. The sub-committee will refine the data through the financial
analysis and get back to the board with the results of those proposals as
soon as we have them in. The contract proposals forms will go out somewhere
between the 1st and the 15th of May. We will have them
back in hand by the middle of July, check the contracts out, interview them,
check their references, and make a recommendation to the board either at the
August or September meeting.
Jim mentions the change of the
on-site manager for Allcare. There has been a discussion on mower sizes and
their intention is to cut the front lawn with 21 inch mowers in the future.
Jim discussed the red thread
infestation and what steps were being done to attempt to control it.
Jim mentioned that the entrance
way sign has developed a crack off the glue line. The board itself is
cracked. We are getting the point in the life of that sign where it may cost
$2,000.00 to $3,000.00 to replace. We will have to decide sometime in the
future to replace it or go with another size/type sign. It would probably
take the approval of South Bay to keep it in sync with the other villages.
This probably would have to be a special assessment at some time in the
future.
Jim mentioned that tent
caterpillars are back but any special steps to get rid of them are outside
our landscape maintenance contract.
Richard Rudy explained amendment
two, the change to CC&R section 5.2.2, giving the purpose of the
modification to the CC&R’s.
Richard Rudy explained amendment
three, the change to CC&R section 7.3, giving the purpose of the
modification to the CC&R’s.
Richard Rudy explained the levels
of maintenance plan.
The question came up as to how
much would be saved on each level and the answer, from Jim Richards, is that
we do not know at this time. Right now our cost per homeowner is about
$90.00 a month for landscape service.
A question came up if under the
present CC&R’s, could there be a base service with individuals opting for
add on services. The answer, from Jim Richards, was no, without having some
sort of change to the CC&R’s. It was mentioned that an individual can hire
for additional work on their yard but it would not be part of the Landscape
contract.
A question came up if you could
change your level of service during the year. The answer was no, it would be
selected for the year but would be changeable at the end of the year.
A question came up as to
enforcement of proper maintenance. Part of that is already in the CC&R’s but
guidelines would have to me made by the board.
The question about lot #74 came
up as to what maintenance is being done. It was stated that it is treated as
a common area.
Richard Rudy called for the vote
by ballot on the proposed amendments.
Dave Wheeler gave a presentation
on what the Village Council does for the community and asked for a straw
vote on the possibility of a $1.00 per quarter per homeowner to help support
the Village Council. Carol Saber gave report on some of the financial input
and expenses the Village Council work with.
A question came up about who is
responsible to notify a home owner that their renter is not conforming to
the CC&R’s. It deals with a renter that has four dogs and apparently is not
cleaning up after them.
There was a several minute break
while the ballots were being counted. After the break Richard Rudy read the
results of the voting.
Amendment one passed with 67 yes
votes.
Amendment two failed with 49 yes
votes.
Amendment three failed with 49
yes votes.
The Level of Landscaping doesn’t
matter as #2 and #3 did not pass.
Richard Rudy stated the vote
results would be in the newsletter and posted on the web site.
There being no further business
before the Board the meeting was adjourned at 4:30 PM. |