Teal Lake
Village Homeowners Association
Board of
Directors Meeting
Richard Rudy (President) opened the regular board
meeting at 3:30 PM. The Board members present are (Jack Piper (Secretary),
Jim Richards (Landscape), Bob Duncan (Treasurer), Doug Schiebel (ARC), and
David Wheeler (Liaison to Port Ludlow Village Council). Absent board
members are Bill Browne (Liaison to SBCS).
Richard Rudy called for the approval of the minutes
of the last meeting but because they were not ready for review, the
approval was postponed to the next meeting.
Bob Duncan made the Financial Report. Bob stated
that the final report up to 3/31/04 showed that our total net worth was
$42,953.00. The interim budget through 4/29/04 shows a worth of $54,712.00.
A motion was proposed, and seconded, that a line item
be set up in the budget for an Emergency fund of $20,000. There was a
discussion on what an emergency is and how they are presently addressed. The
discussion also covered what should be the reserve amount. It was
recommended that a committee be set up to determine what type of liability
potential exists. The motion was withdrawn by the person making the motion
and the person that seconded it. Richard Rudy appointed a sub-committee of
Bob Duncan, David Wheeler, and Bill Browne to determine what type of
liability potential exists.
Jim Richards gave the Landscape Report. He
addressed the issue of barking the landscape areas. He has received two
bids. Most companies will bid on delivery of X cubic number of yards
delivered in a clump. One of the bids is from Bank Rock Corp. in Poulsbo,
and is in cubic yards delivered with tax. Their bid is $977.40 for 30 cubic
yards and $1303.20 for 40 cubic yards. Their truck cost is $115.00 per hour
which includes spreading on a limited basis. The other bid is from Bark
Blower, Inc. of Tacoma and their prices are $1035.00 for 30 cubic yards and
$1380.00 for 40 cubic yards (bare of tax). They recommend 3 inch coverage
and charge $25.00 per truck move. The have a 150 foot hose and are the ones
who recently did Woodridge. At this point he does not know how many yards we
would need. It has been 3 or 4 years since barking has been done. Most
places recommend at least 2 inches deep but should be 3 inches. He
recommended that we do not use volunteers due to the risk of injury using
wheel burrow full of bark, stooping, and the type of labor most of our
people are not use to doing.
Jim proposed that he continue to gather as much
information as he can and come back to the board with a summary.
Jim has addressed the weeding problem with Allcare. Bob
asked how many times they are supposed to visit a property during the
weeding season. Jim said they should be in everybody’s lot every 3 or 4
weeks.
Jim discussed the use of the problem report forms. He
emphasized that if you have a problem, submit the problem report forms. They
are available on the web site and should be turned into the block captains.
Doug Schiebel gave the ARC Report. There were
three projects approved. Two were redesigning back yard landscaping and one
for replacing siding. Doug reported on the wild cat tree cutting that took
place on Sea Vista Terrace. The people involved have taken off on a long
vacation to England. One of the neighbors volunteered to take care of
cleaning up the area but actually took care of an area that Doug was not
aware of. The neighbor said they would take of cleaning up the correct area
and the people involved are due back in the next week or two. He also had to
revisit the trees left on the Crestview area. The debris is still there and
he will follow up on it being cleaned up.
He brought up about the neighbor who wanted to plant
the fruit trees in their front yard who have actually planted the trees in
their side yard. The question was asked if they had gone to SBCA and Doug
said he would have to check that out and get back the board.
Dave Wheeler gave the PLVC Report. Dave said the
last meeting he went to was on May 6th and wanted to remind
everyone about the Developers public meeting on May 24th at the
Beach Club on what they are planning to do around the harbor area. Some of
the people who have purchased in that area are not too happy on the way it
is going. They plan on building a parking garage and a new helicopter pad.
The utilities committee is still working on a three month evaluation report
on whether Port Ludlow or the PUD would take over the Sewer and Water
Company. Dave said that PLA has stated that every thing here is for sale at
a price. PLA plans on being out of here in five or six years.
The Disaster Response Volunteers have purchased radios
so they can communicate with each other.
The Visa credit card program has netted PLVC about
$840.00.
The Farmers Market will be back as the Port Ludlow
Chamber of Commerce has sponsored the insurance.
There was no SBCA Report as Bill Browne is not
present. He left a message with Richard Rudy that there was nothing to
report except they were still working on the expansion plans.
Old Business:
Marge Haverstick has volunteered to do the updating of
the Teal Lake Village phone directory. Bob Duncan said he would send her his
data base.
Richard Rudy was to write a letter to PLA which his has
not done yet.
New Business:
Jack Piper reported that the Teal Squeal was delivered
on the 22nd (last Saturday) and the next one is due out in July.
Another copy can be obtained by sending Jack a request for one by email.
Discussion from the Floor.
A member brought up he thought we should look into the
mail boxes and was informed that the board had recently addressed the mail
box situation. In general there has not been a problem with the mail in Teal
Lake Village.
There was a discussion about the watering of the plants
in the common areas. Jim Richards said he would write a letter to PLA to see
if anything could be done to get water to these areas. This letter should be
ready in the next week or two.
There being no further business before the Board the
meeting was adjourned at 4:45 PM.
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