Teal Lake
Village Homeowners Association
Board of
Directors Meeting
Work Session
The work session commenced at 2:30 p.m. and was chaired
by Acting President Tim Perry. Members present were Tim Perry, Doug
Schiebel, Fran Wickeham, Bob Duncan, Earl Yim, and Jack Piper. There were
no homeowners present at this open meeting.
A brief discussion took place regarding delinquent
accounts and Bob Duncan stated that the homeowner who was delinquent has
decided to pay after he was contacted by the Association’s attorney. Bob
said that he has not seen the check but he understands that he will be
paying.
Earl shared with the board members the estimated costs
by year for maintenance of the drainage pond shared by Teal Lake Village and
Bay View Village. The report he submitted showed a time frame from 2004
through 2009. Each year show the potential work that might need to be done.
Earl said that there has been talk of a 16K assessment to fix the pond. He
was careful to tell the board that all of the costs are estimates and we
cannot get a clear picture of the numbers until we get some history to base
the actual numbers on. He said that he will keep the board apprised of
costs as they become realistic. (See report of estimations attached to
these minutes)
A discussion took place regarding a drainage district
for South Bay. The pros and cons of that happening were discussed as to why
there should be one, why anyone beside TLVA and BVA would be interested in
having a drainage district. It was felt that the costs of having to pay
taxes to support a drainage district may ultimately cost each homeowner more
than to handle it as we do now.
There was discussion regarding the current mailing
lists. It was determined that they are not totally up to date and need some
revision.
It was asked if there had been any ballots returned as
yet and Bob Duncan stated that he currently had 17. Fran Wickeham
stated that he had heard that someone was saying that the balloting was
illegal. He stated that if we get a legal challenge to the balloting
we should consider getting a legal opinion. Bob stated that all 17 of
the ballots showed that everyone was in favor of the interim budget and 16
were in favor of the other issues.
A discussion took place about seeking candidates to
run for the board in October. There will be four openings at that time.
Tim Perry requested that each board member seek out those persons who might
be willing to run for the board. A discussion took place about trying to
get a homeowner from each block to be on the board. An effort will be made
to attempt to get that mix.
The board members scanned the minutes and found several
errors in them. The errors were discussed and changes were made to the
minutes for May 19, 2003 and June 16, 2003.
Board Meeting
The meeting was called to order by Acting President Tim
Perry at 3:30 p.m. Board members present were Tim Perry, Fran Wickeham,
Doug Schiebel, Jack Piper, Earl Yim and Bob Duncan. Homeowners present were
Dan and Soozie Darrow, Dorthy Phillips and Dick Moser.
Tim Perry reviewed the agenda and asked if there were
any additions. There being none, he called for a motion to approve the
minutes for the May 19, 2003 meeting as corrected. It was asked that the
corrections be read into the minutes. Tim Perry read the following:
1. Board members present was corrected by removing
Jack Pipers name and inserting Doug Scheibel;
2. In the ARC report on page 2 line 7 “are” was
changed to “will be”;
3. Under old business on page 3 line 31 “do a” was
changed to “pay for”;
4. Under old business on page 3 line 32 “He felt that
we should only do those homes that do want it and not to
those that don’t and try”
was changed to “He felt we should re-negotiate the contract price to reduce
the
costs
for homeowner’s beds”;
5. Under new business Doug Schiebel’s name was
corrected.
Tim Perry called for a motion for the minutes to be
approved. Fran Wickeham made the motion that was seconded by Bob Duncan.
There was no discussion and motion passed unanimously.
Tim Perry called for a motion to approve the minutes
for the June 16, 2003 special board meeting. There was one correction and
Doug Schiebel’s name was removed as being present. Fran Wickeham made the
motion to approve the minutes as corrected and Bob Duncan seconded. There
was no discussion and the motion passed unanimously.
Bob gave the Financial report. The final
report ending 4-30-03 showed that our net worth was $55,288.30 and the
interim report ending 5-29-03 showed a net worth of $55,134.43. Bob
stated that since we instituted the new procedure to fine if the dues are
not paid in the first month the bulk of the dues are being paid in the first
month they are due. There are still a few who are late and two that
are delinquent.
There was no Landscape report as Jim Richards
was not present.
Earl Yim gave the ARC report. He said that six
permits were requested. Several homeowners on Sea Vista Terrace are
wishing to trim the bushes across Teal Lake Road on BVA property that are
starting to block their views. The South Bay ARC had no problem with it and
the representative from BVA was favorable. The leadership on the South Bay
ARC has changed and there are openings on that committee.
Jack Piper gave the Communications report.
He said that he needs input from the board members for the next edition of
the Teal Squeal. He said the web site is up and running and anyone
finding mistakes please let him know so that he can correct them. He
said that the minutes are now on the site and are available by date.
There are still a couple of sets of minutes that have not been found as yet.
He said that he will put the site address in the next addition of the Teal
Squeal.
Fran Gave the Village Liaison report. He stated
that PLVC has the authority to raise voluntary contributions and to
distribute funds for the benefit of the entire community. It is unable
however, to levy taxes or make assessments. See previous “VOICE” articles.
Future communications on PLVC fund raising and expenditure plans will
hopefully be forthcoming.
A resident, who lives outside of TLV expressed concern
about Millennium Cable’s elimination of the Turner Classic Movie programming
and substitution of Tech TV without prior communication with subscribers.
This citizen claimed he received a form letter and a $5.00 credit in
response to his complaint and asked the PLVC Board to write to Millennium to
express the Community’s concern.
While this was not considered a subject for the PLVC to
become involved in, I believe that the TLVA should write to Millennium on
behalf of our 97 “Basic Cable” subscribers, demanding a similar credit of
$485.00(5X97). Bob Duncan added that he had given the name and address of
the Millennium account manager to President Gauche and she is preparing a
letter to be sent to him requesting our refund.
Rosalie Barber is in charge of the Port Ludlow Friday
Market and would like assistance in encouraging more vendors to participate.
PLA is planning an “Open House” in Olympic Ridge
this August. Watch for an announcement.
PLA is presenting their Marina area development
plan to the community at the Beach Club on June 3oth.
Sheriff Brasfield presented a report to the community
regarding law enforcement efforts in Jefferson County and Port Ludlow in
particular. He also mentioned that he was successful in submitting the high
bid on a motor trawler auctioned on eBay.
A “Firewise Community” committee was established to
educate Port Ludlow residents on appropriate action to reduce vulnerability
to fire damage. We should review our CC&R’s with regard to cedar shake roof
replacement so that we do not prevent future replacement of these roofs with
more fire retardant materials.
A concern over the proliferation of ‘signage’ in the
village will result in efforts to bring about voluntary reduction by
realtors and private sellers. R.E. sandwich board signs are the primary
problem. We may wish to review our TLV CC&R’s to ensure that any
restrictions are enforced.
The
SBCA ARC chairman, Tom McKay, has resigned. He is succeeded by
Richard Grim according to Earl Yim.
A
discussion took place regarding replacement of roofs and siding. Special
interest was given
to the replacement of the shake roofs with composition.
Old
Business
Bob
Duncan gave an update on the balloting on the budget and meetings. He said
that there was a problem with the cover letter. The letter
stated that the ballot could be turned in to the block or mailed. The
ballot stated that it could be sent mail it in or turned in to the block
Captains. The second mistake was that the cover letter said that the
results would be available at this meeting but the ballot is not due until
the 27th. He went on to state that he has received 17 ballots as
of this meeting and the bulk of those are approving all of the issues
presented.
Tim Perry addressed the issue of the nominating
committee stating that if anyone knows of someone who is willing to serve to
let either him or Fran Wickeham know who they are. It was discussed that it
would be a good thing to have a representative on the board from each
block. Tim Perry stated that although that is not a new concept the board
has been unable to accomplish that in the past. He stated that he and Fran
will try to get that mix for the annual meeting. Tim said that there will
be four positions open and anyone wishing to run for the board can contact
either Fran or himself. Their phone #s and e-mail addresses are in the Teal
Squeal.
New Business
Tim Perry brought up the fact that this was Earl Yim’s
last board meeting. He commented on how much Earl’s hard work has meant to
not only the Board but to the Association as a whole. He told Earl that he
will be missed and that the other Board members appreciated the fact that
Earl will still be involved with the retention pond issues.
From the Floor
Dick Moser volunteered that he did not think the board
was following Washington State Law regarding the current ballot that was
sent out as well as the meeting procedures. He seemed to think that the
Board cannot allow the Association members to vote to waive a meeting and
vote by mail. Dick further stated that he felt the Board was holding secret
meetings and making decisions. Tim Perry and several other Board members
took umbrage at the comment and attempted to explain that every meeting held
by the board was done so with prior notice to the homeowners and all meeting
including work session were open. Dick continued to accuse the Board of
devious practices and holding secret meetings. Dick’s personal attacks on
the Board angered some Board members as Dick Moser continued to be
accusatory. When Dick reached the time limit for discussion, Acting
President Perry cut the discussion off and asked if there were any other
input from homeowners who were present at the meeting. There being none Tim
Perry declared the meeting adjourned.
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