Teal Lake
Village Homeowners Association
Board of
Directors Meeting
The Meeting was opened by President Lynn Gauche at 3:30
PM. All board members were present.
Homeowners in attendance were Carol Saber, Millie Kyle,
John Lewis, Dan Clinkinbeard, Dave Wheeler, Bill Taylor, Jean Taylor, Frank
Mitchell, Marlo Davis, Tom Davis, Bill Collins, Alice Luongo, Ruth Ballard,
Joy Merton, Russ Reed, Deanna Richards, Bob Ballard, Ernie Oxton, Janet Hanz,
Fran Oxton, and Bert Goldstein.
President Gauche introduced the new Board of Directors
to the homeowners describing each Directors roll on the board. The
Treasurer will be Bob Duncan, Earl Yim remains and ARC Chairperson, Jim
Richards is the Chair of the Landscape Committee; Jack Piper will Chair
Communications and Tim Perry is Secretary and Vice-President Pro Tem.
Tim Perry gave a summary of the voting at the annual
meeting. All candidates for the Board of Directors were elected. The vote
for the changing of the By-Laws to extend the term of Board Directors from
one year to two was passed, 74 yes and 5 no. The issue of the Budget and
the dues increase to support it passed, 47 yes and 28 no.
The minutes for the last regular board meeting on May
22, 2002 were presented. It was moved and seconded to approve the minutes
as written. The motion passed by voice vote.
Bob Duncan gave the Treasurers report. He stated that
we currently have a balance of $44,494.00. As of this month we have a
balance of $59,171.00 that’s because we just got an influx of money from the
payment of dues for the quarter. He stated that if anyone wanted to see the
detailed expenditures he has those with him and would be happy to share them
after the meeting.
Earl Yim gave the ARC report. He stated that the
community was cooperating with the committee by requesting change forms and
clearing the projects before they make changes to their property. He
continued that there were only a couple of applications submitted. There
was a question concerning the use of 5 inch siding versus 71/2 inch siding.
He discovered that we have both in the community and the question was
resolved by allowing both sized as it is hard to tell the difference. The
new issues that are coming up are the trees that have grown up no block
their views. He informed the homeowners that they should make application
to the SBA as they would have to approve the topping of those trees. The
mailbox maintenance is ongoing. The committee has inspected the mailboxes
for those that need repair. So far it is just the mailboxes that are on the
first two blocks of the community. The repair is almost completed. Clear
View and Out look are to be done soon.
The Landscape report was given by Jim Richards. He
reported that he has introduced himself to the landscapers and has scheduled
a committee between himself and the block captains for Monday the 4th
of August. He said that there is a problem with the watering in the entry
and Sea Breeze Park. It is apparently a problem with the clock timer that
controls when they are watered. These are malfunctioning and over watering
those two areas. He is currently getting bids to repair the devices. A
couple of house keeping items that were addressed with the landscaper were
the fertilizing of the lawns without notification to the homeowners. Tags
will be place on the doors in the future. The workers will now be wearing
the All Care T shirts so that they can be identified when they come into the
area. Pruning will began last week and will continue into this next week.
There will also be over seeding of grassy areas that have been damaged. It
was stated that if a homeowner wanted they could opt out of the pruning but
would be required to them maintaining the pruning on their own. A brief
discussion took place as to how to better notify the homeowners in the
future. The committee will take a look and try to come up with a solution.
The Communications report was given by Jack Piper. He
said that he finally found the TLV website and said that it needs updating.
He will be working with Dick Padilla to make the site easier to find. He is
working on the problem and will have it corrected soon. The Teal Squeal
should be out this week we hope.
The annual meeting resulted, in part, to a demand that
two committees be formed. Tim Perry stated that the first resulted from a
motion from the floor to create a committee to review the current
landscaping contract to see if indeed all the things being done are
necessary. This motion was passed by a hand vote of the members present at
the meeting. It should be mentioned that there were sufficient homeowners
present to qualify as a quorum. The second committee was the result of a
petition presented to the board the requested the formation of a committee
to review the CC&Rs for clarification and updating. Tim stated that it is
the board intention to staff the committees with volunteer homeowners. It
is also the desire of the board to be sure that the committees were staffed
with a cross section of homeowners throughout the community. Tim stated
that there is a sign-in sheet in the room. He requested that everyone be
sure to sign in that when doing so put a mark by their name to indicate
which committee they would like to volunteer for.
Tim Perry said that if those at this meeting found
others to volunteer they could call him and put their name on the list.
Under New Business, Tim Perry submitted a formal
structure and the process to be followed by the landscape committee. After
review, a motion was made and seconded to approve the landscaping structure
and process document. (See document attached)
In other new business a letter to the editor was sent
to now President Gauche. This letter was political in nature and dealt with
the election of the new sheriff for Jefferson County. She asked the board
if that would be an appropriate letter to be included in the Teal Squeal.
The board determined that the Teal Squeal should not be used as a political
forum. Earl Yim brought up the fact that when the association was
negotiating for a street light, that Fairway Village was also involved. He
thought that there was a tacit agreement that Fairway and Teal Lake would
share in the cost of the operation of the light. President Gauche stated
that she would contact the President of Fairway and see what they had to
say.
With no further business before the board President
Gauche opened the meeting up to homeowners in the audience.
Carol Saber was recognized and stated as a lawyer she
was concerned that the association voted to increase the dues by $50.00 and
the ballot stated that they were voting to approve the budget. She felt
that there should have been a separate vote on the dues increase. President
Gauche told Carol that the board will research her concern and get back to
her.
Fran Oxton was recognized and stated the she was not
pleased with the edging of the yards. She stated that we need to keep after
the landscaper in order to keep them working. President Gauche addressed
the problem that happened last year regarding individual homeowners
confronting the workers or the job foreman with demands or concerns. She
cited an instance where a homeowner took up over an hour of the landscaper’s
time. This action put them behind on their schedule. The new rules are
that homeowners with concerns will have to put them in writing for the block
captain and the block captain will then present them to the Chairman of the
committee to be addressed.
Bert Goldstein was recognized and stated that Fairway
and Teal Lake did negotiate that they would share in the costs of the
light. He addressed the landscaping by stating that some people who move
into the community think that they landscapers are gardeners. They are
not. He said that the stake system allows homeowners to opt out of some of
the services they provide. The landscaping people are lawn cutters and
trimmers. Individual homeowners can prune their own shrubs. He said to go
to their block captains when you have a problem.
Dave Wheeler was recognized and shared his concern
regarding the liability insurance for the landscapers. He was also
concerned that the board agreed to a three year contract when they are only
allowed by the CC&Rs to commit to a one year. Tim Perry answered Dave’s
second question by informing him that he was referring to section 5.5 of the
CC&Rs and that the board had consulted 3 attorneys about the meaning of that
section. He stated that all three attorneys agreed that that section is
referring to an agent or management service of the association. That
section limits those entities to enter into only a one year contract. That
section does no limit the Board of Directors from entering into a multi-year
contract for the good of the association. President Gauche assured Dave
that the insurance matter would be looked into.
Janet Hanz was recognized and stated that she has done
research regarding the light at the entrance. She stated that it is not
safe as it casts a shadow on Crestview. She stated that there have been
near misses at that intersection because the vehicle coming down Crestview
could not be seen by a vehicle coming down Teal Lake road. She said that it
needs to be repositioned. She said she feels that this is a safety issue
that needs to be addressed. President Gauche asked if Janet would take that
issue on and follow-up on it. She could then report her findings to the
board for action. She said that she did talk to the job foreman of the
landscapers about the worker who was mowing the common area and spewing weed
seeds all over everyone’s lawn. She wanted to know if they were day workers
or if they were regular employees of the company. Jim Richards assured her
that they were permanent employees of the company but are seasonal or
temporary employees.
Alice Loungo was recognized and stated that the
homeowners of the community need to realize that the landscapers have
limited experience at landscaping and the homeowners need to realize that
these people are not skilled personal landscapers.
Frank Mitchell was called upon to give an update on the
safety committee. He said that there were ongoing exercises being conducted
to check out the communications system that is in place. It is working well
and will allow members of the safety committee to patrol the area in case of
emergency conditions to look for problems and report them to the central
command. This would facilitate fire rescue and safety or injury concerns to
be handled in a timely manner, even if the phones were out.
A homeowner stated that she felt that the landscaping
should be taken out of the hands of the association and should be left up to
the individual homeowners to maintain their own property.
There being no further business before the board
President Gauche adjourned the meeting at 4:30 PM.
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