Teal Lake
Village Homeowners Association
Board of
Directors Meeting
2:30 PM Work Session, Bay Club
Tim Perry brought it to the Board that he could not find any direct
mention of rules that covered the mailbox kiosks or signs in Teal
Lake Village in either the CC&Rs or the By-Laws. There was a discussion
that someone had seen them there but after looking they were not found.
Doug Schiebel thought he may have seen them in the South Bay material that
he had. Indeed they design regulations are spelled out in the design
standards for the SBC ARC. Tim Perry said that he would draft rules for
Teal Lake that would keep them in compliance with the SBC-ARC design
standards and submit them to the board members for review.
Lynn asked who had put together the sign-in roster
of homeowners for the Town Hall meeting. Tim Perry said that he would
update the sign-in roster from that meeting and send her a copy for the
upcoming annual meeting.
The board reviewed proposed tentative budget for
next year. Bob Duncan had prepared the proposed budget for the boards
review. Each category was looked at and several areas were of concern to
board members. Lynn stated that she would query Bob regarding: Federal
Taxes, a detail of the water bills, increases for cable TV. There was also
a question regarding how the homes were counted at the first of the year.
Tim Perry and Jack Piper thought that we were being billed for cable on 94
homes at the beginning of the year and that later went up to 97. Lynn
stated that she would check on that. Bob had provided a proposed budget for
year 2006 and the board decided to review and deal with that after the
annual meeting in October.
Board Meeting
At 3:30 President Gauche opened the board meeting at the Bay Club
All members of the Board of Directors were present
except for Bob Duncan. There was one homeowner, Bert Goldstein, also
present.
Lynn reviewed the agenda for the meeting. (see agenda
attached)
Lynn moved to the minutes of the last meeting and Tim
Perry asked if there were any additions or corrections to the minutes. Jack
Piper had some minor grammatical changes
and he gave them to Tim who said he would make the
changes. Jim Richards moved to accept the minutes, Fran Wickeham seconded
and the motion was approved.
In his absence Lynn Gauche gave the Financial Report
which showed that as of the final budget execution the Association’s assets
were $42, 755.72 and the interim budget report after the bank statement
showed net assets $63,500.62.
Jim Richards gave the Landscape Committee
report. He said that he had formed a committee to negotiate the next
landscaping contract. The committee consists of; himself, Marge Haverstick,
Jack Potter, Rose Yim and Bill Browne. He said that he was trying to keep
the committee to a size that would not be cumbersome and the first meeting
will be in October. He felt that the Association should go for another
three year contract to save wear and tear on the people who do this
process. There will be a meeting of the Villages on September 9th
to look at cost containment by sharing services. He is not sure if it will
work but it is at least looking at.
Next subcommittee meeting is September 8th.
He thanked Jack Piper for getting the landscape forms on the web site where
homeowners can access them. The landscape crew has been catching up and
should be finishing the weeding. Lynn said that they missed some of the
homes on Clear View. Tim Perry said that they got down to his home and
finished it. Lynn stated that she just wanted to let him know that some of
the tasks had not yet been completed.
There was a discussion regarding the stake system and
what they mean. He will discuss it again with the crew. Jim stated that he
gets a schedule each day as to what will be done on that day. He
distributes that to the block captains so they are aware.
Doug Scheibel gave the ARC report. He stated
that there have been some requests for tree trimming and tree removal.
The Communications report was given by Jack
Piper. Jack stated that he needed input for the Teal Squeal by the 15th
in order to get the paper out on time. He explained that the web site was
down for a short time but is up and running again. It was stated that the
ARC review forms are on a disc in the Bay Club office and could be e-mailed
to Jack so that he could put those on the web site also. Jack stated that
he would look into getting a copy. Jack also said that there was a
possibility that for a small amount of money we may be able to host our own
web site instead of going through someone else.
Fran Wickeham gave the Village Liaison report.
He said that is has been a slow month for activities. Sheriffs department
talked about the investigation regarding the burning of the dock at Teal
Lake. Deputy Tony Hernandez said that if Port Ludlow People are planning on
going away for vacation that they could call the Sheriffs Office and put
there home on the watch list. Deputies will check the homes while the
homeowner is away. Lynn suggested that he put that into the next addition
of the Teal Squeal. Fran said that executive officer from Indian Island
said that they will be upgrading that facility to the tune of
$100,000,000.00 over the next ten years.
Old Business
Tim Perry and Fran Wickeham said that the recruiting of Board
position candidates has been frustratingly slow. They are not having
good luck in finding those people who would like to be on the Association
Board of Directors. Lynn said that she would call some female friends to
see if they would be willing to be on the board. Lynn said that she might
also run as well.
Lynn said that she has received a letter from the
Fairview Village President requesting that they would like to have a meeting
in regard to discuss future view proposals. Doug and Lynn will go to
the meeting some time in October.
Lynn went on to the annual meeting financials for the
board to look at. The proposal for 2004 assumptions was covered by Lynn.
There will be some increases in the budget but for the most part most of the
costs were the same or down a little. This budget proposal has a bottom
line of $176,519.00 which is the same as this year’s budget.
The annual meeting format was reviewed. Jim
Richards will do a summary for landscaping. Doug Schiebel will do the same
for the ARC. Bob Duncan will present the budget. It was decided that there
would not be a report on the communications committee. Lynn said that she
would do a state of the association and then there would be the report and
the financial followed by the vote for new members and the budget.
Lynn recruited Bert Goldstein to help do the count.
Fran will check for the quorum prior to the meeting. Tim Perry will not be
able to attend the annual meeting but said that he will put together an
updated sign-in list for the meeting.
From the floor
Bert Goldstein asked about the multiyear contract and said that he knew
of some areas along Sea Breeze that could be left to go back to wild and
that would cut done labor intensive cutting. Jim Richards agreed and said
that his committee was looking at the steep bank at the entrance also.
There being no further business before the board Tim
Perry moved the meeting be adjourned. The motion was seconded and passed.
The meeting was adjourned at 4:10 PM.
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