SPECIAL BOARD OF DIRECTORS MEETING August 9, 2006
The meeting was called to order at The Bay Club by Carol Katuzny at 3:30 pm.
Board members present:
Carol Katuzny
Dave Wheeler
Gary Moore
Dave Bobanick
M. Haverstick
Tom Kingston
Luanna Cooke
The purpose of this Special Board of Directors meeting is to clarify the TLV documents referring to tree removal and the legality of our decision made at the Board meeting on July 24th. Board member, M. Haverstick was not present at the July meeting, and had questioned the legality of the Board’s decision to remove a tree on Crestview. Carol read the Teal Lake Village Bylaws, Article V, Section 2: “Special meetings of the Board of Directors shall be held when called by the President of the Association, or by any three (3) Directors, after not less than three (3) days notice to each Director.” Board members were notified via phones and E-mails sent August 3, 2006.
While the purpose of this meeting was to clarify TLV documents, Gary Moore was asked to report the status of the lockable mailboxes. Gary reported that the most secure mail delivery system has been found, called the cluster box system. This is superior to the individual locked boxes, in that it offers the capacity for both incoming and outgoing security. This is also the system preferred by the Port Hadlock Postmaster and our local mail delivery person. TLV Rule #4 states, “mailbox kiosks shall be maintained in their original configuration to maintain uniformity in the village. Any change to their appearance will require a majority vote of the homeowners”. This rule was adopted on September 22, 2003, by a majority of the TLV Board of Directors. We need to survey the homeowners, as the kiosks would be removed to accommodate the cluster box system. If the majority approves the cluster box system, we will proceed with the order. If this is not approved by the majority of homeowners, we will proceed to order the individual locking mailboxes, which was approved by the majority last month.
Gary Moore reported that we will need approximately 11 cluster boxes, and they should be approved by Jefferson County and the SBCA. Dave Bobanick will call the county for permission. Gary has canceled our order for the Pinnacle mailboxes. The post office has specific requirements concerning the construction of the new security mailbox stands. The post office requires seven to ten days to assign numbers and to put in the master locks. Since removing the kiosks would also remove the newspaper boxes, we will call the various newspaper delivery providers. These would include The Seattle Times, The P.I., The Kitsap Sun, The Wall Street Journal, USA Today, and The New York Times. If all else fails, it was suggested that we could possibly put up a newspaper tower next to the mailboxes.
Page 2 Special BOD Meeting on August 9, 2006
For our mailbox ballot (cluster boxes vs individual boxes), we will need mailing labels, envelopes and stamps. Gary Moore will send the informational sheet along with the ballot.
Trees: The TLV Board discussed the legality of removing the pine tree in the common area on Crestview Drive and Sea Vista Terrace. The issue is that Al Preston’s view is blocked, and also that the tree is growing close to the mailbox creating a sight-distance problem for drivers. Don Olsen, on the corner of Crestview Drive and Seaway Place, has indicated that it is okay with him to cut the offending tree. According to the SBCA Design Standards (SBCA/ARC 2005), the TLV Board has the right to remove and/or top trees from the common areas, with the approval of the SBCA Board. Our next move is to obtain bids from the various tree services. Three suggestions were: Four Seasons, Yard Dog and Yeoman. It was suggested that Beverly Browne include an article in the Teal Squeal explaining why the tree is being removed. The ARC approval to remove the tree will be handled by Tom Kingston. The Board unanimously agreed to uphold the decision from the July 30th meeting. It was moved and seconded to cancel our TLV Board meeting in August. The motion passed. A notice will be posted on the Bay Club bulletin board and also on the TLV website. Dave Bobanick will contact Jack McKay about canceling the August TLV Board meeting. Our next scheduled Board meeting will be on September 25, 2006. The meeting adjourned at 5:00 pm.
Respectfully submitted,
Luanna Cooke, Secretary
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